NTAEL Intake and Data Coordinator

This position is grant funded, and continued employment is contingent upon grant funding.

Primary Purpose:

Responsible for the implementation of projects, development, planning and coordination of program recruitment, marketing, student enrollment and program data management activities to meet the goals and objectives of the NTAEL grant.

Qualifications:

Education and Certification

• Bachelor’s degree from an accredited college or university
• Master's (preferred)
  • Preferably in a related field such as education with administrative emphasis or marketing

Experience

• Three (3) years in a Texas Workforce Commission (TWC) Adult Education and Literacy program with proficient working knowledge of TEAMS, or related educational field.

Knowledge and Skills

• Basic knowledge of the Texas Educating Adults Management System (TEAMS).
• Demonstrates teamwork and commitment by balancing team and individual responsibilities.
• Displays original thinking, creativity, and resourcefulness in meeting challenges and improving the program.
• Proficient in utilizing digital devices (personal computer, laptop, tablet, etc.) and software applications, including Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides), for document creation, data analysis, database management, and familiarity with social media platforms.
• Capable of working under pressure and within tight time frames.
• Willingness to work in a busy environment with numerous interruptions.
• Advanced multitasking skills with the ability to prioritize and manage multiple responsibilities effectively.
• Advanced organizational, promotional, interpersonal, verbal, and written communication skills.
• Proficient in utilizing technology, applications, and social media for attracting and communicating with prospective students and partners.
• Bilingual proficiency in English and Spanish (preferred)

Key Responsibilities:

Marketing & Recruitment

• Actively market programs to adult learners, partners, and community organizations, strategically partnering with institutions, associations, corporations, etc., to build a diverse, prospective student pool aligned with grant goals.
• Develop and coordinate marketing materials and events, ensuring effective recruitment of students to meet grant targets.
• Present program services to various partners, colleges, churches, corporations, workforce development offices, and community organizations to market program services.
• Analyze and maintain marketing and recruitment outcomes data, updating program staff as required.

Program Coordination & Compliance

• Travel within the county service area served by NTAEL and be available for occasional extended hours and weekends during peak periods.
• Ensure accurate and timely entry of program data into TEAMS for performance reports.
• Develop and maintain Standard Operating Procedures (SOPs) to ensure program quality and compliance.
• Coordinate program data entry, student intake procedures, schedules, and registration events.

Professional Development & Staffing

• Assist in the development and review of the program’s Professional Development (PD) plan.
• Attend staff meetings, community events, and relevant local and state conferences related to adult education.
• Recruit, hire, train, and supervise intake/data support staff to meet grant requirements.

Additional Responsibilities:

• Willing to work occasional weekends and evenings.
• Follow district safety protocols and emergency procedures.
• Participate in professional development, department meetings, and special events as assigned.
• Perform additional duties as assigned to support the mission and goals of the department

Supervisory Responsibilities:

• Supervise, evaluate, and recommend the hiring and firing of the intake and data team.

• Conduct annual staff performance evaluations to ensure program quality, accountability, and compliance.

Mental Demands/Physical Demands/Environmental Factors:

Tools and Equipment Used: Standard office equipment, including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions, including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; frequent districtwide and occasional statewide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Appointment:

The Superintendent of Schools will recommend the appointment of this position to the Board of Trustees based on the applicant’s training, experience, and expertise. The Board of Trustees must give final approval.