Administrative Accounting Assistant

Job description

We are a Wholesale Distributor looking for an individual who can assist our accounting team in Accounts Payable, Accounts Receivable and Inventory/Order Entry. This role requires willingness & ability to work under pressure with critical thinking skills. To succeed you should have strong math and computer skills, as well as a basic knowledge of accounting and inventory procedures. You should be detail-oriented, organized, self-motivated and able to work independently. You should be a skilled and thorough researcher with excellent communication and record-keeping skills.

AP RESPONSIBILITIES:

· Review and enter vendor invoices.

· Reconcile GL accounts.

· Reconcile vendor statements.

· Research and resolve account discrepancies.

· Maintain records regarding payments and account statuses.

· Obtain information from other departments to ensure records are accurate and complete.

· Perform administrative and clerical tasks, such as data entry, filing paperwork, and contracting vendors to discuss account status.

· Process payments vendors.

· Vendor cost adjustments.

INVENTORY/OE RESPONSIBILITIES:

• Collaborate with other branches to ensure packing slips are submitted on time and accurate.
• Invoice all packing slips.
• Process adjustments, credit memos, transfers & receiving’s.
• Research and resolve any discrepancies related to inventory.
• Maintain records on all OE/inventory processes and maintain quality control.
• Perform administrative and clerical tasks as needed.

AR RESPONSIBILITIES:

· Review, balance and post all daily payments (Credit Card, Cash, ACH and Checks) from all four branches.

· Research and resolve account discrepancies (Unpaid invoices, short or over payments, and unused open credits).

· Obtain information from other departments/branches to ensure records are accurate and complete.

· Review all credit applications and COD setup forms and set new accounts.

· Run daily end of day report.

· Handle Daily deposits for Boise branch.

· Perform administrative tasks, such as filing daily paperwork.

REQUIREMENTS:

• Minimum 2 years of experience in Accounts Payable, Inventory, Order Entry & Accounts Receivable.
• Sage Business Works experience a plus.
• Excellent typing skills with attention to detail for accurate data entry.
• Basic math skills for inventory calculations and reconciliations.
• Previous office experience with clerical duties related to inventory management is preferred.
• Strong organizational skills to manage multiple tasks efficiently.
• Ability to work independently as well as part of a team in a fast-paced environment.
• Must be able to work Monday-Friday 8:30 am – 5:30 pm

Job Type: Full-time

Pay: $20 - $25 per hour DOE

Eligible Benefits:

• Health, Dental & Vision insurance
• Vacation & Holiday pay
• 401 (k) Matching

Education: High school or equivalent or bachelor’s degree in accounting, finance, or related field is a plus.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $20 - $25