Accounting Firm Administrative Coordinator

JOB TITLE: Accounting Firm Administrative Coordinator

FIRM: B.A. Harris

REPORTS TO: Firm Administrator

FLSA STATUS: Full-Time, Non-Exempt

PHYSICAL SETTING: In-office, Boise

SCHEDULE: Monday to Friday

ABOUT US

B.A. Harris LLC is an established local public accounting firm with a professional and friendly staff. We provide tax, accounting, and consulting services to a diverse client base as their trusted business advisors. We offer a professional work environment in a relaxed atmosphere in downtown Boise. We are a small group with a caring culture and the room for you to drive your career where you want it to go.

JOB SUMMARY

B.A. Harris is seeking a highly organized and detail-oriented Accounting Firm Administrative Coordinator. The Administrative Coordinator ensures that both client-facing operations and internal financials function with excellence. This individual will oversee front-office management, core accounting tasks, and utilize the firm’s technology stack to provide optimized, high-quality, efficient deliverables to our clients.

KEY RESPONSIBILITIES

ADMINISTRATIVE SUPPORT

• Oversee front desk operations, supporting front-office staff to ensure consistent coverage and high-level service standards
• Manage a high-volume, multi-line phone system, communicating clearly and professionally with clients, vendors, and internal staff
• Coordinate firm-wide scheduling, including internal meetings and conference room logistics, while balancing competing priorities
• Facilitate the secure intake, organization, and digital filing of client tax documents and other sensitive financial records in accordance with confidentiality standards
• Maintain accurate, well-organized digital files for financial documents, bills, and invoices with exceptional attention to detail
• Monitor office supply inventory and coordinate with vendors to ensure timely, cost-effective procurement
• Identify and promptly escalate scheduling conflicts, missing information, or operational issues to senior staff
• Support team members with special projects, research, and client communications as needed

FINANCIAL OPERATIONS

• Oversee daily accounting functions, including the comprehensive management of Accounts Payable (AP) and Accounts Receivable (AR)
• AP Management: Process invoices, verify approvals, and manage weekly payment cycles
• AR Operations: Generate and distribute client billings, post incoming payments, and manage the Accounts Receivable Aging Report to ensure timely collections.
• Handle secure client payments, manage recurring billing, and monitor deposit reports
• Assist in preparing month-end statements for client balances

CORE SKILLS

• Ability to prioritize multiple departmental deadlines and multitask effectively in a fast-paced environment
• Self-motivated and personally accountable for managing time, workload, and deliverables to meet expected timelines
• Exceptional attention to detail with strong organizational skills
• Excellent verbal and written communication abilities
• Proven ability to uphold confidentiality when handling sensitive financial and client information
• Promptly identifies and escalates observations, missing information, and obstacles to senior staff
• Values feedback as a key tool for collaboration and continuous improvement
• Supports team members with special projects, research, and client communications
• Demonstrates initiative, adaptability, and a positive, can-do attitude

TECHNICAL SKILLS

Required

• Proficiency in Office Suite, including Microsoft Excel (data entry and basic formulas), Outlook and OneNote

Preferred (Training Provided)

• Experience with QuickBooks, including data entry and basic AP/AR functions
• Experience with CCH Axcess (Tax, Practice, Workflow modules) for practice management
• Experience with CPACharge for secure payment processing

QUALIFICATIONS

• Education: Bachelor's degree in business administration, Accounting, or a related field preferred
• Experience: 3 years of administrative or office management experience required, preferably within a Firm environment

FIRM BENEFITS & COMPENSATION

• Salary: Starting at $52k
• Benefits: 401(k), Paid Time Off, Dental, Health & Vision insurance, Disability insurance, Life insurance

Job Type: Full-time

Pay: From $52,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience:

• administrative or office management: 3 years (Required)

Work Location: In person

Salary : $52,000