What are the responsibilities and job description for the Administrative Assistant – Construction/Commercial Door Experience Preferred position at Advanced Door Solutions Inc?
Administrative Assistant – Construction/Commercial Door Experience Preferred
About Us
We are a growing, family-owned door and hardware business proudly serving Long Island. Our experienced team is committed to providing a supportive work environment where employees can develop new skills, grow professionally, and build long-term careers.
Position Summary
We are looking for a reliable, organized, and detail-oriented Administrative Assistant to support our daily office operations and assist our procurement, accounts payable, and project management departments. Responsibilities include data entry, maintaining accurate records, tracking purchase orders, processing bills, following up on invoices, answering and directing phone calls, and providing general administrative support to the team. The ideal candidate is dependable, communicates well, and can stay organized while handling day-to-day tasks. Construction or commercial door industry experience is a plus but not required.
Key Responsibilities
- File and maintain physical records and documentation.
- Track purchase orders (POs) and order acknowledgments.
- Confirm PO receipt and expected ship dates with vendors.
- Follow up on outstanding orders and shipment updates.
- Enter vendor and installer bills into the company system.
- Follow up on outstanding invoices according to established company procedures.
- Communicate professionally with vendors and customers by phone and email.
- Provide administrative support to project managers and assist with daily office operations.
- Maintain accurate records and assist with general administrative tasks.
Qualifications
- Strong organizational skills and attention to detail.
- Good written and verbal communication skills.
- Proficiency in Microsoft Outlook, Excel, and general office software.
- Ability to manage multiple priorities and follow established procedures.
- Previous administrative, purchasing, or accounts payable experience preferred.
- Construction, commercial door, hardware, or building materials experience is a plus.
Compensation & Benefits
- Salary: $52,000–$55,000, based on experience
- 401(k) with employer matching
- Health insurance benefits available
- Schedule: Monday–Friday, 8:00 AM–4:00 PM
- Employment Type: Full-time, in-office position
Join our team and build your career with an established, growing Long Island business that values its employees and supports professional development.
Salary : $52,000 - $55,000