Inventory & Purchasing Coordinator

Description
The Inventory & Purchasing Coordinator is responsible for purchasing, inventory control, and materials planning to ensure continuous equipment readiness and minimize operational downtime. This role manages the procurement, receipt, storage, and issuance of parts, tools, and materials, maintaining accurate inventory records and cost control. The coordinator supports job preparation and equipment loading while maintaining full accountability for materials used in shop and field operations.

The position conducts regular cycle counts and reconciliations, analyzes usage trends, and works with management to forecast material requirements and establish reorder levels. All activities are performed safely and in accordance with company purchasing procedures, inventory controls, and quality standards.

Duties

• Perform all purchasing and procurement activities, including sourcing, quoting (3 quotes & establish favorable price lists with key suppliers), and PO creation.
• Manage approved vendor list.
• Physically receive, inspect and store all materials, parts, tools, and equipment.
• Maintain timely and accurate inventory records in NetSuite for all receipts, issues, and transfers.
• Inventory control; no inventory leaves the warehouse without signed paperwork.
• Manage base inventory levels, reorder points, and material availability.
• Coordinate with operations on job requirements and material forecasting.
• Handle all shipping, receiving, pickups, and vendor coordination.
• Conduct cycle counts, support supervisor/finance with any reconciliation of physical inventory to system records.
• Stage and load materials and equipment for field operations in line with ERF’s.
• Identify improvements to inventory flow, cost control, and waste reduction.
• Read parts lists and technical documentation to ensure correct material selection.
• Operate forklifts and overhead cranes as required.
• Maintain a clean, organized, and safe work environment.
• Perform other inventory- and procurement-related duties as assigned.

Requirements

• Proven experience with ERP systems such as NetSuite's for procurement and inventory management.
• Strong knowledge of procurement management, sourcing strategies, supply chain management, and contract negotiation.
• Working knowledge of inventory tracking, stock levels, reordering processes, and material flow supporting field and shop operations.
• Excellent negotiation skills with the ability to develop mutually beneficial supplier agreements.
• Ability to analyze complex data sets related to pricing, supply chain performance, and inventory metrics.
• Strong organizational skills with attention to detail in managing multiple priorities simultaneously.
• Prior experience in oil and gas.

This role plays a key part in keeping oil and gas operations moving by ensuring materials are available when and where they’re needed. Candidates should be comfortable working in a hands-on, operational environment and coordinating closely with shop and field teams.