Job Title:        Director of Purchasing                                         Wage/Hour Status:  Exempt

Reports to:     Chief Financial Officer                                            Pay Grade:  Admin Pay 7

Dept. /School: Finance Division                                                    Days:  227

Supervises:     Contract and Purchasing Coordinator, Buyer/P-card Administrator, Buyer/Clerk, and Business Operations Warehouse Supervisor.

Primary Purpose:    

Direct and manage the purchasing activities of the district. Ensure compliance with applicable federal, state and local laws and regulations governing school district purchases of goods and services.

Qualifications:

Education/Certification:

• Bachelor’s degree business (preferred Finance or Accounting)
• TASBO Certification (preferred)
• Certified Texas Contract Developer (preferred)

Special Knowledge Skills:

• Knowledge of competitive bidding processes, purchasing procedures, and applicable federal, state and local laws
• Knowledge of accounting and auditing principles
• Proficiency skills in keyboarding and file maintenance
• Ability to work with numbers in an accurate and rapid manner
• Ability to use software to develop spreadsheets, databases, and word documents
• Ability to supervise personnel
• Strong and effective communication, public relations, and interpersonal skills

Experience:

• 5 years professional-level purchasing experience (school district preferred)

Major Responsibilities and Duties:

• Oversee purchase of materials and equipment for the district by competitive bids, competitive sealed proposals, request for proposals, purchasing cooperative purchases, informal quotations and negotiations following established district criteria in compliance with state purchasing rules.
• Oversee preparation of all bidding documents, including legal notices and instructions to bidders, specifications, form of proposal and use of the eBid system.
• Receive formal bids and make recommendations for the awarding of contracts to Chief Financial Officer for school board approval.
• Obtain and evaluate comparative pricing and quotations. Make purchasing decisions based on information obtained.
• Develop and maintain vendor and bidder lists and approve additions.
• Approve purchase orders and monitor all purchase requisitions to ensure accuracy of information, calculations, and budget coding.
• Maintain vendor and purchasing records in financial database.
• Administer contracts and handle adjustments with suppliers, including replacement of material not conforming to specifications, cancellation of orders, and receipt of proper credit.
• Work cooperatively with district personnel to determine specific requirements and assist in locating necessary goods and services.
• Compile, maintain, and file all physical and computerized reports, records, and other documents required, including auditable procurement records.

Supervisory Responsibilities:

• Supervise, evaluate, and recommend the hiring and firing of purchasing and business operations warehouse staff.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress. Frequent districtwide and occasional statewide travel. May work prolonged or irregular hours.

Salary : $90,986 - $128,260