Administrative Assistant

Job Purpose

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks in a funeral home. The duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. The right candidate will have: Attention to detail, be a fast learner, have computer experience, reliability, and must have transportation.

Job Description

·       Prepares death certificates, prayer cards and related documents

·       Completes Burial paperwork

·       Prepares marker monument placement paperwork

·       Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules

·       Prepares and distributes daily schedules, reports, and documents

·       Receives and processes payments and contracts

·       Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers

·       Orders office supplies

·       Oversees the processing of installation orders to grounds and maintenance departments

·       Processes accounts payable transactions

·       Assists with the preparation of obituaries

·       Assists Location Management, Sales, Family Service Counselors and payroll as needed

·       Acts as backup to Receptionist

·       Greets family members and friends

·       Communicates client family’s needs promptly and accurately to the appropriate staff member

·       Conveys a sense of concern and empathy with client family members at all times

·       Responds to customer inquiries via telephone, internet and in person

·       Maintains professional and cooperative relationships with county clerk, medical examiner and physicians

Qualifications

·       Proven experience as an Administrative Assistant or Receptionist

·       Knowledge of office management systems and procedures

·       Working knowledge of office equipment, like printers and fax machines

·       Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

·       Excellent time management skills and the ability to prioritize work

·       Attention to detail and problem solving skills

·       Excellent written and verbal communication skills

·       Strong organizational skills with the ability to multi-task

Position Benefits

Get the chance to work directly with a leading provider of funeral, cremation, and cemetery services with a strong reputation in the industry. Take advantage of the opportunity for career growth and advancement within the company once you join. Working for an organization that has a diverse range of roles and locations allows employees to explore different areas of the funeral and cemetery industry and develop their skills and expertise. Along with comprehensive benefits, training and development, collaborative work environment, employee recognition, community involvement and most importantly, meaningful work – being a part of this industry can provide a sense of purpose and the opportunity to make a positive impact on the lives of grieving families. Helping families through difficult times and providing compassionate support can be deeply fulfilling for individuals like yourself!

Working Environment: ONSITE ONLY

Employment type: Contract with potential to hire.

Schedule (2 shifts available): Mon-Fri 8am-5pm and Fri-Tue 8am-5pm

Compensation: $21.00/HR.

About us

Adroit Partners is a leader in identifying and placing quality talent with top employers. Becoming a part of our team means you will gain access to an array of opportunities with our network of clients. We offer assistance in refining your resume and social media presence to better highlight your talents and can introduce you to industries you may not have considered. We are here to help you every step of the way from the application process through accepting the job offer, ensuring your career goals are met.

Fill out an application today!