Associate Talent Acquisition Coordinator (Recruiting Operations)

Description

COMPANY OVERVIEW

Artisan Design Group (ADG), a Lowe’s company, is a leading national provider of interior finishings solutions for homebuilders and property management clients. ADG delivers end to end design, procurement and installation services for flooring, cabinets, countertops and a growing portfolio of interior products. Founded in 2016, ADG has grown by uniting respected regional operators across the country. Following its 2025 acquisition by Lowe’s Companies, Inc., the company continues to operate as ADG while benefiting from the scale, resources and brand strength of one of the most trusted names in home improvement. Together, they are expanding their capabilities in a highly fragmented market while remaining committed to craftsmanship, service and local expertise that make their teams valued partners nationwide.

JOB SUMMARY The Associate Talent Acquisition Coordinator (Recruiting Operations) plays a key role in supporting the day-to-day execution and administration of the hiring process, ensuring accuracy, consistency, and efficiency across all recruitment activities. This role partners closely with the Talent Acquisition Manager, hiring managers, and HR Business Partners to support both recruiting operations and moderate full-cycle hiring efforts.

Success in this role means recruitment workflows run smoothly, requests are processed accurately and in a timely manner, and hiring teams are supported with clear communication, consistent follow-up, and organized processes. This individual helps maintain strong visibility into hiring activity, ensures systems and data are up to date, and contributes to a positive and seamless candidate experience.

This position also supports ongoing process improvements, documentation, and system enhancements, helping to strengthen and standardize how hiring is executed across the organization.

Essential Duties And Responsibilities

Talent Acquisition Operations & Administration (Primary Focus)

• Own the day-to-day administration of the recruitment process, ensuring accuracy, consistency, and efficiency across all hiring activities.
• Ensure complete and accurate processing of Request-to-Hire (RTH) submissions, proactively following up with hiring managers and HR Business Partners to resolve missing or incomplete information.
• Manage the recruiting inbox by reviewing, categorizing, and responding to incoming inquiries, requests, and submissions from hiring managers and internal stakeholders.
• Support job posting activity by posting roles as needed and reviewing postings submitted by business units for accuracy and consistency.
• Manage and maintain ADG’s job description library, including creating, editing, formatting, and organizing job descriptions.
  
  

ATS, Reporting & Process Support

• Maintain accurate and up-to-date candidate and requisition data within the ATS (Paylocity), ensuring data integrity and compliance.
• Provide regular and ad hoc updates on hiring activity, including open roles, pipeline status, and hiring progress.
• Support job posting strategies, including job board activity and sponsorship tracking.
• Assist with ATS workflows, templates, and system updates including screening questions and candidate communication templates.
• Monitor ATS functionality and partner with HRIS to resolve system issues.
• Support development of recruiting templates, tools, and documentation.
• Support employer branding efforts by ensuring job postings, messaging, and candidate-facing materials are consistent and aligned with ADG standards
• Support hiring managers in following established recruiting processes and best practices to ensure consistency across business units
  
  

Recruitment Execution (Moderate Ownership)

• Support full-cycle recruitment for assigned roles while partnering with the Talent Acquisition Manager and hiring managers.
• Partner to support sourcing, screening, and pipeline management; lead inake discussions for assigned roles.
• Assist with sourcing and screening across roles, including providing support to other recruiters when needed.
• Provide consistent updates on candidate progress and maintain regular follow-up with stakeholders.
• Support offer preparation and candidate communication through the offer stage.
  
  

Requirements

EDUCATION, EXPERIENCE & QUALIFICATIONS

Required Qualifications

• 2 years of experience in recruiting, talent acquisition coordination, or HR support roles
• Experience supporting recruitment processes, including job postings, scheduling, candidate communication, and ATS updates
• Experience working within an Applicant Tracking System (ATS)
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail and accuracy in data entry, documentation, and reporting
• Effective communication skills and ability to collaborate with hiring managers and HR partners
• Must be legally authorized to work in the United States
  
  

Preferred Qualifications (Nice-to-Haves)

• Experience in construction, manufacturing, or multi-site environments
• Familiarity with Paylocity or similar ATS platforms
• Experience supporting recruiting operations, reporting, or process improvement initiatives
• Experience sourcing candidates using job boards, LinkedIn, or direct outreach
• Experience working in high-growth or decentralized organizations
  
  

CORE COMPETENCIES

• Build strong working relationships with hiring managers and stakeholders to support hiring processes
• Communicates clearly and professionally across all levels of the organization
• Demonstrates accountability and ownership of assigned tasks and processes
• Applies sound judgment in supporting candidate evaluation and hiring decisions
• Proactively identifies challenges and supports process improvements
  
  

PHYSICAL DEMANDS

• Stationary Position: Ability to remain in a stationary position for up to 75–100% of the workday
• Manual Dexterity: Frequently operates a computer and other standard office equipment
• Communication: Ability to effectively communicate and exchange accurate information with candidates and team members in a virtual environment
  
  

WORK ENVIRONMENT

• Office/Remote: Professional, remote work environment with typical office conditions and moderate noise levels
  
  

Our Benefits

• Health Insurance (Medical, Prescription, Dental, and Vision)
• Life Insurance
• Paid Holidays and Time Off
• 401(k) Plan with company matching
  
  

ADG is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.

We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need any assistance at any point in the application or hiring process due to a disability and you need an accommodation, please email accommodations@adgus.net. Please do not use this email address for any other questions. Only inquiries regarding accommodations will be addressed.