Workplace & Executive Support Coordinator

Aderant is a global industry leading software company providing comprehensive business management solutions for law firms and other professional services organizations with a mission to help them run a better business. We are motivated by a collective desire to drive the legal industry to the forefront of innovation. With over 2,500 clients around the world, including 95 of the top AmLaw 100 firms, we are changing the outside perception of the legal sphere; where there was once resistance to modernization, we are creating a culture that embraces new ideas and technology.

At Aderant, the “A” is more than just a letter. It is a representation of how we fulfill our foundational purpose, serving our clients. It embodies our core values and reminds us that to achieve success, every day must start with the “A”. We bring the “A” to life by fostering a culture of innovation, collaboration, and personal growth. We encourage our diverse teams to bring their whole selves to work – ideas, experience, and passion – to drive our mission forward.

Our people are our strength.

Role Description

Aderant is seeking a Workplace & Executive Support Coordinator to support our offices across the United States and Canada while providing executive administrative support to the Chief Client Officer and Chief Revenue Officer.

This role is ideal for someone who is passionate about creating a welcoming, people-first workplace and who enjoys balancing organization, service, and day-to-day office operations with executive support responsibilities.

The ideal candidate is high-energy, resourceful, and detail-oriented, with the ability to manage a variety of priorities in an in-office environment. As a key member of the People Team, this role plays an important part in delivering a positive, hospitality-driven workplace experience for Aderant employees, leaders, and visitors across North America while ensuring smooth coordination and administrative support for executive leadership.

Responsibilities

This position requires full-time, onsite work at our Atlanta, GA location.

Workplace & Office Coordination

• Serve as the primary, in-office resource for employees and visitors by answering general office questions and creating a welcoming, professional, and customer-centric experience.
• Partner with internal teams and vendors to coordinate workspace logistics including desk assignments, security access, maintenance requests, and furniture or appliance needs.
• Manage the organization, inventory, and replenishment of office and breakroom supplies across multiple active floors, including restocking snacks and beverages, coordinating vendors, and processing purchase orders.
• Own office mail and distribution activities, ensuring timely receipt, sorting, distribution, and shipment of mail and packages.
• Coordinate catering services for meetings, leadership sessions, and office events as requested.
• Partner with the People Team and the Employee Activities Committee (EAC) to support employee engagement initiatives, celebrations, and workplace events.
• Assist with onboarding logistics and ensure a positive first-day office experience for new hires.
  
  

Executive Support

• Provide administrative support to the Chief Client Officer and Chief Revenue Officer.
• Manage calendars and coordinate internal and external meetings, ensuring efficient scheduling and prioritization of commitments.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare meeting logistics and materials for leadership meetings, presentations, and executive sessions.
• Assist with executive expense tracking and submission in accordance with company policies.
• Support coordination of leadership meetings, client visits, and executive offsites as needed.
  
  

Administrative Support

• Provide administrative support related to executive leadership expenses including tracking, coordination, and expense processing as needed.
• Maintain professionalism and discretion when handling sensitive or confidential information.
• Perform other duties as assigned.
  
  

Qualifications

• 0–3 years of experience in an administrative, office support, hospitality, or customer experience role.
• Strong administrative and organizational skills with exceptional attention to detail and accuracy.
• Excellent communication skills with professionalism, patience, and strong interpersonal abilities.
• Demonstrated integrity and professionalism when handling confidential information and sensitive matters.
• Ability to manage multiple priorities, anticipate needs, and work independently.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, SharePoint, PowerPoint).
• Experience with Microsoft SharePoint is strongly valued.
• Notary Public certification is a plus, but not required.