Fleet Management - Administrative Assistant

Qualified applicants can apply online at adenacorporation.com/careers or in person at 1310 West 4th Street, Mansfield, OH

Resumes can be submitted to HR@adenacorporation.com

The Fleet Management Administrative Assistant will support the Corporate Fleet and Equipment Officer with company vehicle and equipment management, ensuring compliance with mandatory regulations, timely scheduling of maintenance, maintaining accurate data within company systems and preparing/updating various reports.

Primary Job Responsibilities

• Process required data and paperwork for new vehicles and equipment, vehicle and equipment sales, and vehicle tags / titles / registrations / renewals to ensure business compliance
• Compile accident and damage reports for vehicles and equipment
• Process monthly fuel usage reports to monitor fuel consumption and costs
• Track, verify, and update reports for internal use, ensuring accurate records of vehicle maintenance, repairs and billing
• Reconcile fuel deliveries and invoices
• Update / monitor company fuel system, charge out fuel and process weekly invoices
• Administer fleet telematics software to include vehicle and equipment specific data
• Assist in producing and distributing information and automated reports specific to safe vehicle operations
• Prepare and maintain job lists as required ensuring accurate charge out of vehicles and equipment
• Update security software related to new hires and terminated employees
• Update and maintain capital expenditure records
• Assist with completing and filing compliance documents to government agencies
• Provide general administrative support to the Corporate Fleet and Equipment Officer
  
  

Desired Qualifications

• Minimum of 2 years in an administrative role
• Demonstrate ability to work independently
• Prioritize in a fast-paced, multi-task environment
• Exhibit integrity and professionalism
• Above average proficiency in Microsoft Office and Excel
• Knowledge of medium to heavy duty vehicles and equipment is a plus
• Familiar with FMCSA and DOT regulations and requirements is a plus
• Establish positive working relationships with multiple levels of employees and management
• Must possess excellent verbal and written communication skills
• High level of organization and accuracy is expected
• Must demonstrate commitment to company values
• Follow up on tasks and assignments in a timely manner
• Comply with all operating policies and procedures
• Think strategically, make sound decisions, and produce accurate and timely results
  
  

Equal Opportunity Employer