Administrative Assistant/Direct Services

Position Title: Administrative Assistant/Direct Services Administrative Assistant (This is a Collective Bargaining Unit position)

Date Position Available: Immediately

Salary Range: $40, 601.60-$52,748.80

Minimum Job Responsibilities:

Under direction, operates various office equipment to produce a variety of documentation; Maintains case records; Is competent in the usage of SACWIS and Traverse; Prepares and scans records on a routine basis with proper orientation, performs a quality inspection and rescans documents when necessary; Completes routine forms, takes messages and performs other responsible administrative assistant duties and helps other staff members with various administrative tasks when requested; Keeps current on training requirements and attends required meetings; Prepares and processes paperwork for intakes, closings, transfers, SAR’s, family team meetings and 90-day reviews; Requests, tracks, and enters all medical, dental, vision, educational and mental health records into SACWIS for children in LCCS custody and maintains records; Prepares and maintains Child Study Inventory’s (CSI’s); Assists in the processing of home studies; Obtains status and performs as a Notary Public; ability to get along well with others, consistent & reliable attendance, Performs other duties as assigned. 

  The Administrative Assistant is committed to practicing cultural competence by working respectfully and effectively with people of all cultures, classes, races, genders, ethnic backgrounds, religions, sexual orientations, mental and physical abilities, ages, and appearances in a manner that respects and preserves the dignity of all. The Administrative Assistant commits to adhere to LCCS’ mission, vision, and values, and to agency rules, regulations, and guiding principles.

Minimum Qualifications:

• Completion of High School or GED, supplemented by coursework in secretarial science and office administration.
• Three (3) years of clerical experience which includes administrative responsibilities.

Required Qualifications

To perform this job successfully, an individual must be able to perform each essential function/duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. For initial and ongoing employment eligibility, an applicant must successfully pass a criminal background check, possess, and maintain a valid Ohio vehicle operator’s license with no restrictions, and be eligible for and maintain eligibility for coverage under the existing Lorain County vehicle insurance policy.

Hours of Work

· Agency Office Hours: Monday – Friday, 8:00am – 4:30pm.

Work Environment

The work environment characteristics described are representative of those an employee encounters while preforming the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While preforming the duties of this job:

1. The employee may encounter hostile or irate applicants/clients or individuals, exposure to individuals with contagious or communicable diseases, occasionally exposed to outside weather conditions, legal or illegal drugs/substances, weapons (guns), unsanitary conditions (insect infestation, bodily waste), odors, common chemicals found in an office environment, such toner and correction fluid. The noise level of work environment is of moderate intensity.

Physical Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While preforming the duties of this job:

1. The employee is regularly required to: sit; use hands to manipulate objects; reach with hands and arms and talk or hear. The employee is frequently required to stand and walk.

2. The employee shall have the physical ability to climb stairs and traverse unpredictable residences and structures while preforming community-based visits.

3. The employee is occasionally required to stoop, kneel, crouch, or crawl.

4. The employee must regularly lift and/or move up to twenty-five (25) pounds, occasionally lift and/or move up to fifty (50) pounds and rarely lift and/or move up to one hundred (100) pounds.

5. The employee is required to have specific vision abilities which include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. The employee will be required to view a computer, use a telephone, and have the ability to communicate both verbally and in written format.

Additional Information

· Regular attendance is required. The employee must adhere to agency policies regarding use of time off.

Please submit your letter of interest and resume to both:

Amanda Pittner, MSSA, LISW-S
Human Resources Manager
c/o Lorain County Children Services
226 Middle Avenue, 3rd Floor
Elyria, Ohio 44035

Email: AmandaPittner@childrenservices.org
Fax: (440) 329-5378

Deby Bonilla, MA, CMHC
Human Resources Supervisor
c/o Lorain County Children Services
226 Middle Avenue, 3rd Floor
Elyria, Ohio 44035

Email: deborahbonilla@childrenservices.org
Fax: (440) 329-5378

Lorain County is an Equal Opportunity/Affirmative Action Employer and will make reasonable accommodations to qualified applicants with disabilities. All qualified applicants, as a condition of employment must; present themselves drug-free and submit to drug screening, successfully complete a criminal background check and obtain and maintain insurability under the county driver risk management plan.

Job Type: Full-time

Pay: $19.52 - $25.36 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $20 - $25