Administrative Assistant

Position: Administrative Assistant

Location: Madison, NJ

Salary: $55k-$60k

Law firm seeks an Administrative Assistant to join the Team

Responsibilities:

• Welcome guests and clients in person and by phone; answer or direct inquiries professionally.
• Produce, format, and edit correspondence, reports, and legal documents; manage data entry and case preparation materials.
• Conserve attorneys’ time by handling correspondence, drafting documents, collecting, and analyzing information, and coordinating meetings and special functions.
• Maintain attorney calendars by scheduling conferences, depositions, court appearances, travel, and other events.
• Communicate on behalf of attorneys to obtain and relay information and manage delegated tasks.
• Document and input attorney billable time and reimbursable expenses; assist in preparing invoices.
• Maintain strict confidentiality of client and firm information.
• Develop and maintain organized filing and retrieval systems and meeting documentation.
• Manage conference room scheduling and readiness for meetings and events.
• Assist with event planning and execution, including internal celebrations, client receptions, training sessions, and firm-wide gatherings.

Qualifications:

• Bachelor’s Degree required
• 1–2 years of administrative or legal experience preferred
• Professional demeanor with a strong client-service focus
• Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)