What are the responsibilities and job description for the Payroll Coordinator position at Addison School District 4?
- High School diploma including courses in bookkeeping, accounting, business English and mathematics.
- Experience in accounting or bookkeeping or demonstrated competence in the tasks assigned.
- Demonstrated competence in the use of business machines.
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Prepare payrolls on a bi-monthly basis:
- Set up new pay codes & ensure proper tax deductions are taken
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Enter substitute pays
- Ensure proper deductions get taken i.e. retired teachers who sub don't pay TRS, but all other teacher subs do.
- Ensure long-term subs are receiving higher rate on 21st day
- Calculate & dock regular pay when employees sub (must know correct daily/hourly rate & acct #)
- Dock employees when out of sick time
- Dock employees when they miss lunch/bus duty (since they receive a stipend)
- Process payments for extra duties, meetings, translators, tutoring, etc. (anything above 40 hrs/week is time & a half. However tech dept. only works 37.5 hrs/week so their first 2.5 hrs of overtime is paid at their regular hourly rate)
- Process payments for lunch and bus duties
- Calculate & enter pay amounts when employees are on leaves of absences (docked days)
- Ensure employees receive the proper # of checks per year (aides receive 20, teachers receive 24, ESP staff can vary some have chosen to receive more)
- Complete employment verification requests
- Set up/change bank info for direct deposits
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Enter & maintain accurate payroll deductions
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Health, dental, life, LTD, credit union, 403(b),etc.
- Make sure deductions are either sheltered or not, depending on what EE chose
- These must be updated several times a year
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Health, dental, life, LTD, credit union, 403(b),etc.
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Maintain proper ATA deductions
- ATA dues are not paid on all payrolls
- Coordinate with Union to determine what amount each teacher pays (can vary)
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Enter W4 information
- New employees employees who make changes mid-year
- Enroll/terminate members with IMRF
- Prepare payroll report for Board once/month
- Maintain guidelines for new enrollees and changes
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Prepare a file each payroll period including:
- All employees wages during the pay period
- 403b deductions for those enrolled
- Upload file to Howard Simon website, and set up payment with TD Ameritrade
- Twelve-month year with salary to be established by the Board of Education.
- Salary range $60,000-$70,000
JobID: 2955
Position Type:
Secretarial/Clerical/Payroll
Secretarial/Clerical/Payroll
Date Posted:
5/7/2026
5/7/2026
Location:
District Office
District Office
Date Available:
07/01/2026
07/01/2026
QUALIFICATIONS:
PERFORMANCE RESPONSIBILITIES:
To assist the administration of payroll for the District and maintain the records necessary for the performance of these functions. The bookkeeper will:
To assist the administration of payroll for the District and maintain the records necessary for the performance of these functions. The bookkeeper will:
To assist the administration of the 403b Program for the District and maintain the records necessary for the performance of these functions. The bookkeeper will:
TERMS OF EMPLOYMENT:
EVALUATION:
The Assistant Superintendent for Business will serve as the evaluator incorporating performance goals.
The Assistant Superintendent for Business will serve as the evaluator incorporating performance goals.
Salary : $60,000 - $70,000