Payroll Supervisor

Payroll Supervisor / Senior Payroll Analyst

Industry: Retail / Restaurant / Multi-Location Operations

No Direct Reports | No Overtime

Position Overview

We are seeking a highly analytical and detail-oriented Payroll Supervisor / Senior Payroll Analyst to own end-to-end payroll processing for a high-volume, multi-state hourly workforce. This role is a hands-on individual contributor position—ideal for someone who enjoys digging into the data, identifying issues before they become problems, and ensuring payroll accuracy and compliance across a complex, fast-paced environment.

Why This Role

• High-impact, visible role reporting directly to senior leadership
• Opportunity to own payroll operations end-to-end
• Fast-paced environment with real autonomy
• No overtime and no people management responsibilities

Key Responsibilities

Payroll Processing

• Process full-cycle payroll for approximately 2,000 hourly employees across 20 states and 60 locations
• Review, audit, and validate timekeeping data; identify anomalies, trends, and potential errors
• Investigate and resolve discrepancies related to manual punches, missed punches, and timecard exceptions
• Process deductions, garnishments, benefits, and tax withholdings accurately and timely

Multi-State Compliance

• Ensure compliance with federal, state, and local wage and hour laws
• Manage payroll tax filings and reporting across multiple jurisdictions
• Stay current on changes in payroll regulations and apply updates as needed

Data Analysis & Reporting

• Use Excel extensively for payroll audits and analysis, including:
• Pivot tables
• VLOOKUP / HLOOKUP (XLOOKUP a plus)
• Text to Columns, TRIM, and other data-cleanup functions
• Generate payroll reports and provide insights to Finance and HR leadership
• Identify patterns or irregularities that could indicate timekeeping or payroll risks

Systems & Collaboration

• Process payroll using ADP Workforce Now
• Serve as the primary point of contact for payroll-related questions
• Partner closely with HR, Finance, and Operations to improve processes and controls

Process Improvement

• Recommend and implement improvements to payroll controls, reporting, and efficiency
• Actively look for issues before they surface—this role requires more than basic processing

Qualifications

• 7–10 years of payroll experience in a multi-state, high-volume environment (retail, restaurant, hospitality, or similar industries strongly preferred)
• Proven experience processing payroll across multiple states simultaneously
• Strong Excel skills (pivot tables, lookups, text functions required)
• Experience with ADP Workforce Now
• Highly analytical mindset with strong attention to detail
• Ability to work independently and take full ownership of payroll
• Comfortable working in a casual, fast-paced, and candid team environment
• Bachelor’s degree preferred but not required
• CPP certification a plus, not required

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