Office Coordinator

Job Title: Office Admin

Location (city, state): Nashville, TN

Industry: Hospitality

Pay: $222–$26/hour - Contract to Hire

Benefits: Medical, Dental, Vision, and 401(k).

About Our Client:

Our client is a high-end hospitality group with a polished, professional studio environment that values employee appreciation, teamwork, and attention to detail.

Job Description:

The Office Admin will provide broad administrative support to the office, handling HR coordination, office management, vendor communication, and employee engagement activities. This role is fully onsite Monday through Friday and requires someone highly organized, personable, and adaptable to a fast-paced environment.

Key Responsibilities:

• Maintain office and kitchen inventory, order supplies, and coordinate with vendors to ensure the office is fully stocked

• Format and distribute monthly reports

• Handle mail, FedEx runs, filing, and document management

• Manage HR administrative tasks including office-wide emails, employee verifications, claims documentation, and onboarding supplies

• Support new location setup, including utilities, licenses, permits, and tax documentation

• Organize and decorate for office events and employee appreciation initiatives

• Manage customer service inquiries and resolve gift card issues

• Assist Studio employees and leadership with ad-hoc administrative needs

Qualifications:

• High School Diploma or GED required

• 1-2 years of experience in a professional office environment

• Proficiency in Microsoft Office and Excel (intermediate level)

• Strong organization, communication, and multitasking skills

• Friendly, professional demeanor with the ability to adapt to changing priorities

• Must be a self-starter who works well independently and in a team environment

Additional Details:

• Schedule: Monday–Friday, 8:30am–5:00pm

• Training timeline varies by day; 1-hour lunch or split break option

• Free onsite parking provided

• Business casual environment

Perks:

• Employee appreciation events and catered lunches

• Supportive, close-knit team culture

• Opportunity for long-term growth within the organization

• Medical, dental, vision, life insurance, and 401(k) offered upon conversion

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.