Litigation Legal Secretary

A well-established, mid-sized law firm in San Jose is seeking an experienced Litigation Secretary to join their team! If you have at least 5 years of stable experience supporting multiple litigation attorneys, this could be the perfect opportunity for you to take your career to the next level.

In this full-time, on-site position, you'll play a key role in ensuring the smooth operation of the firm's litigation team. With a strong focus on document management, scheduling, and e-filing, this role demands someone with solid organizational skills, attention to detail, and a strong ability to work in a fast-paced, team-oriented environment.

📋 What You'll Be Doing:
As a Litigation Secretary, you'll be providing critical administrative support for multiple attorneys working on high-stakes litigation cases. Your day-to-day duties will include:

Drafting, formatting, and finalizing legal documents such as correspondence, briefs, pleadings, TOA's (Table of Authorities), TOC's (Table of Contents), and other litigation documents using MS Word

Managing attorney calendars, scheduling meetings, depositions, and coordinating all logistics

Preparing and submitting e-filings for both Federal and State courts, ensuring adherence to all relevant court rules and deadlines

Maintaining and organizing client files, ensuring easy access to critical case documents

Processing expense reports, check requests, and other financial documentation

Communicating effectively with clients, attorneys, and other stakeholders regarding scheduling and case updates

Assisting with the overall organization and flow of the litigation process, managing multiple priorities under tight deadlines

Familiarity with utilizing document management systems like NetDocs (helpful, but not required)

🎯 What We're Looking For:

A minimum of 5 years of experience as a litigation secretary in a law firm

Advanced proficiency in MS Word (creating and editing legal documents like correspondence, briefs, and pleadings)

Proficiency with e-filing in both Federal and State courts, including knowledge of court rules

Strong organizational and multitasking abilities, able to manage multiple priorities and deadlines

Solid experience with maintaining attorney calendars and coordinating meetings and depositions

Familiarity with document management systems (NetDocs or similar)

Excellent attention to detail, proofreading, and grammar skills

Ability to work independently and as part of a team in a fast-paced environment

Must have a strong sense of professionalism and confidentiality

High School Diploma required (some college or paralegal certification is a plus)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.