What are the responsibilities and job description for the Front Desk Coordinator (temporary) position at Ad-Vance Talent Solutions?
Front Desk Coordinator / Administrative Assistant
Location: Sarasota, FL
Pay: $18.00/hour
Job Type: Temporary – 6 Month Assignment (may extend)
Minimum Qualifications
- High school diploma or GED
- At least 1 year of customer service experience
- Basic to intermediate Microsoft Office skills (Outlook, Teams, Email, Calendar)
- Strong communication and organizational skills
About the Role
We are seeking a professional and organized Front Desk Coordinator to support a busy county office in Sarasota. This role is the first point of contact for visitors and staff, handling reception duties, service requests, scheduling, and administrative support in a fast-paced environment.
Key Responsibilities
- Provide front desk and reception support, including answering phones and greeting visitors
- Assist with general inquiries, directions, and routing complex issues to appropriate departments
- Process work orders and service requests; enter and maintain data in multiple systems
- Manage mail and deliveries (UPS, USPS, FedEx, Amazon), including special handling for legal documents
- Coordinate conference room scheduling and meeting logistics using Outlook Calendar
- Support fleet carpool scheduling, including issuing vehicle keys and monitoring reservations
- Maintain lost and found procedures and communicate with staff regarding unclaimed items
- Keep reception and lobby areas organized, stocked, and professional
- Prepare mailings and assist with internal communications and signage
- Perform end-of-day procedures, including securing materials and updating schedules
Skills & Abilities
- Strong customer service skills with a professional, polished demeanor
- Ability to multitask and manage a high-volume front desk environment
- Comfortable using multiple systems and learning new software quickly
- Attention to detail with strong organizational skills
- Ability to communicate clearly with the public and internal teams
What to Expect
- High-visibility role interacting with the public and county staff daily
- Structured environment with clear procedures and protocols
- Opportunity to expand administrative and operations experience
This is a great opportunity for someone who enjoys a front-facing role and wants to build experience in administrative operations within a professional office setting. IND3