What are the responsibilities and job description for the Executive Assistant position at Ad-Vance Talent Solutions?
Nursing & Education Operations Coordinator (NEOC)
Location: Sarasota, FL
Pay: $25/hour
Schedule: 8:30 a.m. – 4:00 p.m., Monday – Friday
Job Type: Temporary / Contract
Minimum Qualifications
- Bachelor’s degree preferred from an accredited institution
- 2–3 years of student-facing experience in a college or university setting, or equivalent experience
- Strong organizational, administrative, and multitasking skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Ability to manage calendars, data, and multiple priorities effectively
- Strong communication skills, both written and verbal
Preferred Experience
- Experience working in higher education or academic administration
- Familiarity with systems such as Banner, FLAC, or similar platforms
- Experience with budgeting, procurement, or grant tracking
- Exposure to accreditation or regulatory processes (ACEN, FDOE, FBON)
Overview
Seeking a highly organized and detail-oriented professional to support the Dean of Nursing and Education in daily operations. This role plays a key part in coordinating academic programs, managing administrative processes, and supporting student and faculty initiatives to ensure program success.
Key Responsibilities
- Support the Dean with daily operations, projects, and program initiatives
- Manage calendar, appointments, and correspondence on behalf of the Dean
- Coordinate procurement of equipment and supplies across Nursing and Education programs
- Generate and maintain financial and operational reports using college systems
- Assist with updating policies and procedures
- Maintain electronic records, including Continuing Education Units and certificates
- Support data accuracy and reporting in systems such as Project Concert
- Assist with regulatory and accreditation documentation (ACEN, FDOE, FBON)
- Maintain and update shared files, dashboards, and internal communication platforms
- Ensure meeting minutes and documentation meet accreditation requirements
- Assist with class scheduling in Banner and review of FLAC as needed
- Coordinate event logistics, programs, and alumni-related initiatives
- Provide general administrative and project support as needed
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