Budget Administrative Coordinator

BUDGET ADMINISTRATIVE COORDINATOR

Temporary - Possibility of hire for the right person

Location: Ocala, FL

Pay Rate: $19.51/hr.

JOB SUMMARY

Responsible for providing administrative and budget support and performing advanced and complex work in managing and maintaining the assigned projects, processes, and tracking and reporting requirements of the department.

ESSENTIAL JOB FUNCTIONS

•Maintains and complies to the payment processing policies, procedures, and related changes in organizational and administrative support for the Department, as directed by a supervisor or manager.

•Performs in depth review and analysis according to direction.

•Conducts research, compiles facts, analyzes data, and develops recommendations, observations,or summaries, when directed.

•Reviews and processes all invoices, procurement receipts and payments, requisitions, journal entries, and credit card receipts.

•Develops and submits written and oral reports on a variety of special assignments relating to County government as directed.

•Ensures that the payments made during the year follow accounting standards and adheres to the annually adopted budget.

•Participates in reviewing and keeping compliant to the budget.

•Confers with operating officials on budget matters.

•Attends meetings and may serve as departmental representative at meetings.

•Reads and interprets large volumes of written materials, financial data, technical materials, and federal, state, and county statutes, rules, and ordinances.

•Coordinates and adheres to operational and administrative processes, projects, and special assignments according to the area of assignment and as directed.

•Coordinates with vendors relating to contract compliance and correct invoicing in adherence to the adopted budget by monitoring and complying with regulatory guidelines and standards for functional areas under charge.

 Provides excellent customer service to members of the general public, vendors and other County employees. Personal contact occurs with other employees of the unit, employees of other departments in the County, citizens, and customers of the department. Service is provided in person or by phone contact.

• Implements the organization’s guiding principles and core values.

• Performs other related job duties as assigned.

Education and Experience:

Bachelor’s degree or equivalent; and three (3) years’ experience in coordinating, managing, and tracking accounts and budgets; or an equivalent combination of education and experience. 

Licenses or Certifications:

Possession of a valid, State of Florida driver’s license to operate a motor vehicle. Requirement exists at the time of hire and as a condition of continued employment.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.

• Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.

• Ability to write speeches and articles for publication that conform to prescribed style and format.

• Ability to effectively present information to top management, public groups, and/or boards.

• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.

• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

• Ability to interpret a variety of instructions in written, oral, diagram, or schedule form.

• Ability to interpret complex and detailed technical data.

• Ability to potentially participate in development of policy, programs, plans, or procedures.

• Ability to study manual work processes to determine most effective methods for essential tasks.

• Knowledge of the theory, principles, and practices of public administration.

• Knowledge of government organization and administration and of the legal basis of government.

• Knowledge standard software packages, e.g., word processors, report writers, database applications, spreadsheets, project schedulers.

• Knowledge of research techniques, methods, and practices.

• Ability to conduct manual and electronic research, analyze, and interpret findings for preparing reports.

• Ability to deal courteously and tactfully with members of the public and coworkers.

• Ability to establish and maintain effective relationships with government officials, employees, the public, and the press.

• Ability to plan and organize and meet multiple deadlines.

• Ability to remain calm in stressful situations.

• Ability to take a teamwork approach to the job by cooperating with others, offering to help others when needed, and considering larger organization or team goals rather than individual concerns. Includes the ability to build a constructive team spirit where team members are committed to the goals and objectives of the team.

PHYSICAL DEMANDS

The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. While performing the duties of this job, the employee will occasionally be required to reach with hands and arms, climb or balance, taste, or smell; will regularly be required to stand, walk, and talk or hear; and will frequently be required to sit and to use hands to finger, handle, or feel.