Administrative Secretary

Job Title: Administrative Secretary (Temporary Assignment) Location: Viera, FL Employment Type: Full-Time, Monday–Friday Pay Rate: $20.29/HourAbout the Role:We are seeking a highly organized, dependable, and detail-oriented Administrative Secretary to provide temporary support to our office while the permanent role is being filled. This position plays a critical role in ensuring the smooth flow of contracts and providing essential administrative support to keep daily operations running efficiently. The environment is very busy and fast-paced, and attention to detail is absolutely paramount. The ideal candidate can manage time effectively, work independently, and navigate a politically sensitive setting with professionalism. Candidates with prior experience in contracts, procurement, legal work, and/or paralegal roles are strongly encouraged to apply.Key Responsibilities:Provide administrative and clerical support to ensure efficient office operations.Assist with the facilitation, processing, and tracking of department contracts.Interpret and explain policies, procedures, and regulations to employees and members of the public.Prepare reports, assemble data, and serve as a liaison with internal and external contacts.Maintain organized electronic and paper filing systems; retrieve and summarize information as needed.Serve as recording secretary for meetings, including agenda preparation, minute-taking, and document distribution.Review incoming correspondence and determine appropriate handling.Coordinate meetings, schedules, calendars, and travel arrangements.Assist staff and the public in person and by phone, routing inquiries as necessary.Prepare correspondence, forms, reports, presentations, charts, and other documents, including confidential material.Assist with personnel- and payroll-related records such as timesheets, leave tracking, and employee documentation.Support financial recordkeeping tasks, including reconciling invoices and monitoring budget expenditures.Operate office equipment including computers, copiers, scanners, calculators, and related systems.Perform additional duties as assigned.Skills & Abilities:Strong knowledge of modern office practices and advanced secretarial techniques.Excellent written and verbal communication skills.Ability to multitask, prioritize, and manage time effectively.Strong attention to detail and proofreading skills.Ability to work independently and exercise sound judgment.Ability to handle sensitive information with tact, diplomacy, and discretion.Comfortable learning new software systems.Preferred Experience:Prior Clerical Experience RequiredPrior contract processing or contract administration experience preferred.Customer service experience preferred.Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, or similar software.Minimum Qualifications:High School Diploma or Equivalent.Must have a valid Florida Driver’s LicenseDrug-Free Workplace - Background check requiredIND3

Salary : $20