Secretary

Job Summary
We are seeking an energetic and highly organized Secretary to join our dynamic team! In this vital role, you will serve as the first point of contact for our office, providing exceptional administrative support and ensuring smooth daily operations. Your proactive approach, excellent communication skills, and ability to manage multiple tasks efficiently will help foster a professional and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to the overall success of our organization.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to handle incoming calls promptly and efficiently, transferring or taking messages as needed
• Maintain organized filing systems, both physical and digital, including data entry and document proofreading for accuracy
• Schedule appointments, manage calendars, and coordinate meetings using Google Workspace and Microsoft Office tools
• Assist with bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial record keeping
• Provide excellent customer support by addressing inquiries, offering information, and ensuring a positive experience for clients and visitors
• Support office management activities such as supply ordering, document preparation, and general clerical tasks to keep the office running smoothly

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Familiarity with QuickBooks for bookkeeping and financial management tasks
• Excellent typing speed combined with strong attention to detail for proofreading and data entry
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Knowledge of multi-line phone systems, phone etiquette, and customer service best practices
• Ability to manage time effectively in a fast-paced environment while prioritizing tasks efficiently
• Experience in medical or dental receptionist roles is advantageous but not required; personal assistant experience is also valued
• Strong computer literacy with the ability to adapt quickly to new software or office technology

Join us as a Secretary and be part of a vibrant team dedicated to excellence! Your enthusiasm, organizational prowess, and commitment to outstanding service will make a meaningful difference every day. We’re excited to support your professional growth in a role that’s both rewarding and impactful!

Pay: $16.00 - $18.00 per hour

Expected hours: 30.0 per week

Benefits:

• Flexible schedule

Work Location: In person

Salary : $16 - $18