What are the responsibilities and job description for the Recruiting Assistant position at ActOne Group?
A leading Boston-based pharmaceutical company is seeking an experienced Recruiting Assistant to join its hiring team and provide interview scheduling support on a one-year contract.
Responsibilities include but not limited to:
- Schedule interviews and arrange candidate site visits.
- Track applicants and update their status in the applicant tracking system.
- Communicate with candidates and respond to their questions.
- Prepare and send interview schedules and itinerary details to candidates.
- Maintain applicant records in line with Lilly’s record retention requirements.
- Answer phone calls and route requests to the appropriate team members.
- Use software tools such as Workday, Microsoft Outlook, Teams, Word, and Excel.
- Review and proofread documents carefully to ensure accuracy.
- Assist with managing and scheduling calendars.
- Provide backup support to administrative and operations staff as needed.
- Support operations by assisting with special projects.
- Support interview days by coordinating logistics, preparing conference rooms, and assisting candidates as needed.
- Welcome and assist visitors and candidates upon arrival, including visitor check-in and parking validation.
- Provide front desk support by monitoring the reception inbox and managing meeting room schedules.
Requirements:
- College degree required
- 5-7 year of experience with interview scheduling
- Experience with Workday or similar software
- Knowledge of MS Office Suite including Word, Excel, PowerPoint, Outlook, Teams, SharePoint.