What are the responsibilities and job description for the Construction project coordinator position at ActOne Group?
We are seeking a detail-oriented Construction Project Coordinator to support project management teams within a fast-paced building systems environment.
This is an excellent opportunity for someone with experience in construction, HVAC, or facilities projects looking to grow within a global organization.
Key Responsibilities
- Support project activities including RFI’s, RFP’s, submittals, and project documentation
- Assist with subcontract processing, including documentation, compliance, and invoice tracking
- Manage and organize project files, including proposals, communications, and contract documents
- Coordinate project closeout activities such as as-builts, final invoicing, warranty documentation, and project records
- Prepare and compile submittal packages (drawings, BOMs, schedules, diagrams)
- Assist with material procurement using internal purchasing systems
- Enter and track project schedules, costs, and financial data
- Support customer invoicing and cost tracking activities
- Coordinate with project managers to ensure timely updates and accurate reporting
- Assist in safety program coordination, ensuring compliance with training and reporting requirements
- Provide general administrative and operational support to the project team.
Required Qualifications
- Experience supporting construction, HVAC, or building maintenance projects
- Knowledge of project documentation processes (RFI, RFP, submittals, etc.)
- Strong proficiency with Microsoft Office (Excel, Word, Outlook)
- Excellent communication and organizational skills
- Ability to manage multiple tasks and priorities in a fast-paced environment
Preferred Qualifications
- Experience working with government or regulated projects
- Familiarity with Microsoft Project or similar tools
- Advanced skills in Excel and PowerPoint
- Basic understanding of project accounting, costing, or budgeting
- Experience coordinating subcontractors and vendor documentation
Education
- High School Diploma or equivalent required
- Associate’s or Bachelor’s degree preferred
Salary : $29 - $35