Buyer/Purchasing Coordinator

Monday - Friday

Start time 7 am

Knowledge of the MEAT industry is required.

Position Summary

The Purchasing Coordinator is responsible for executing and managing day-to-day transactional purchasing activities to support inventory replenishment and operational continuity. This role focuses heavily on purchase order processing, vendor communication, delivery tracking, and maintaining accurate purchasing data within internal systems. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced distribution environment with a strong emphasis on accuracy and follow-through.

Key Responsibilities

• Create, process, and maintain purchase orders for assigned vendors and product categories.
• Monitor the full Purchase-to-Pay (P2P) cycle, including PO creation and submission, Vendor confirmations, Delivery date updates, Invoice and payment coordination with Accounts Payable
• Ensure accurate PO data, pricing, lead times, and vendor information are maintained within purchasing systems.
• Follow up with vendors regarding open orders, shipment delays, shortages, and discrepancies.
• Coordinate with logistics and receiving teams to ensure timely product delivery and issue resolution.
• Support inventory replenishment activities by monitoring stock levels and assisting with order execution.
• Maintain vendor documentation and compliance records including W-9s, insurance certificates, and related files.
• Assist in resolving system-related purchasing and receiving issues within ERP platforms.
• Track and manage product dating and inventory rotation to minimize close-dated and expired inventory.
• Collaborate cross-functionally with Purchasing, Customer Service, Sales, Operations, and Finance teams to support daily business needs.
• Generate and maintain purchasing reports, spreadsheets, and order tracking documentation using Excel and ERP systems.

Qualifications

• 3–5 years of purchasing, procurement, or transactional PO management experience within a distribution, manufacturing, or food service environment.
• Strong experience processing high volumes of purchase orders and managing vendor communication.
• Experience working within ERP systems
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong attention to detail with the ability to manage multiple priorities simultaneously.
• Excellent organizational, follow-up, and communication skills.
• Comfortable working in a fast-paced, deadline-driven environment.
• Ability to work collaboratively across departments and maintain professional vendor relationships.

Preferred Traits

• Process-oriented with strong administrative and coordination skills.
• Reliable, responsive, and able to manage routine transactional workflows with accuracy.
• Team player with a positive attitude and strong sense of urgency.
• Self-motivated with the ability to identify and resolve issues proactively.