US_Documentation Specialist

Job Title: Documentation Specialist

Job Description

This role involves creating and maintaining technical training documentation, including training slides, quick reference materials, textbooks, operator notebooks, and training guides. These documents are crafted for both internal and external audiences and are available in digital and print formats. The position requires integrating various sources of information into a consistent style and language to ensure regulatory compliance. The Specialist will facilitate the review process for document version control, regulatory approvals, and final sign-off. The role also includes maintaining periodic reviews of training materials to ensure compliance and accuracy. Collaboration with trainers and subject matter experts for content creation and approval is a key responsibility. The Specialist acts as a resource for trainers and SMEs on document design, layout, and learner experience. This role requires working independently while managing multiple projects, prioritizing tasks through an intake system to track project status.

Responsibilities

• Create and maintain technical training documentation for various audiences.
• Ensure documents comply with regulatory standards and maintain a uniform style.
• Facilitate reviews for document version control, regulatory approvals, and final sign-off.
• Conduct periodic reviews to ensure training material compliance and accuracy.
• Collaborate with trainers and subject matter experts for content creation and approval.
• Serve as a resource for trainers and SMEs on document design and learner experience.
• Manage a multi-project workload independently, prioritizing tasks effectively.

Essential Skills

• 5-10 years of experience in a related field.
• Understanding of the ADDIE model for building effective training material.
• Excellent communication and stakeholder management skills.
• Demonstrated experience with creating and modifying content in Adobe InDesign.

Additional Skills & Qualifications

• Bachelor's Degree.
• Experience with document control systems, preferably Veeva.
• Familiarity with Adobe Creative Cloud tools such as Adobe Acrobat Pro, Photoshop, Canva, Microsoft PowerPoint, and Google Slides.

Work Environment

The position offers flexibility with the option to work on-site or remotely. The role typically follows 1st shift hours, totaling 8 hours a day or 40 hours a week. There is an opportunity for flexible hours with appropriate approval.

This is a Contract position based out of Indianapolis, IN.

The pay range for this position is $10.00 - $10.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Indianapolis,IN.

This position is anticipated to close on Aug 20, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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