What are the responsibilities and job description for the Surgical Coordinator position at Actalent?
Great opportunity for anyone looking to continue growing within the Healthcare industry!
Job Title: Medical Assistant Scheduler
Location: Sparta, NJ (Hybrid after 90 days)
Schedule: Monday–Friday, 8:00 AM–4:00 PM or 9:00 AM–5:00 PM
Note: Occasional extended hours during peak periods
Position Overview
We are seeking a detail-oriented and organized Medical Assistant Scheduler to join our team. In this role, you will support 2–3 providers by coordinating surgical schedules, managing patient records, and ensuring smooth office operations. You’ll work with EMR systems (including a transition to ModMed), multiple scheduling platforms, and handle tasks such as pre-testing coordination, medical clearances, and prior authorizations (if supporting 2 providers).
Key Responsibilities
- Schedule patient appointments and manage provider calendars.
- Coordinate surgeries and pre-operative requirements with local hospitals.
- Verify insurance coverage and obtain prior authorizations (if applicable).
- Maintain accurate and confidential patient records in EMR systems.
- Respond to patient inquiries and route calls appropriately.
- Process insurance claims, generate invoices, and manage billing.
- Provide patients with information on treatments and post-procedure care.
- Order and manage medical supplies and equipment.
- Collaborate with providers to ensure efficient patient flow.
Required Qualifications
- Experience with EMR systems, especially ModMed (or transitioning to it).
- Prior experience as a Medical Assistant.
- Surgical scheduling or front office medical experience.
- Prior authorization experience (if supporting 2 providers).
Preferred Skills
- Compassionate and patient-focused demeanor.
- Strong computer and customer service skills.
- Ability to multitask and stay organized in a fast-paced environment.
- Proficiency in verifying insurance and scheduling appointments.
Work Environment
- You’ll be part of a collaborative team of approximately 7 professionals in the scheduling and prior authorization department.
- The team includes both seasoned and newer employees.
- After a 90-day onboarding period, you may work remotely up to 2 days per week using your own equipment.
Pay and Benefits
The pay range for this position is $20.00 - $23.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Sparta,NJ.
Application Deadline
This position is anticipated to close on Jul 1, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
Salary : $20 - $23
