Scheduler

Job Title: Scheduler

Job Description

The Scheduler develops, maintains, and reviews detailed project timelines using MS Project, coordinating closely with contractors and internal project teams. This role ensures that project schedules remain accurate, up to date, and aligned with key milestones and the critical path, using schedule validation tools to highlight changes, risks, and delays. The Scheduler facilitates regular meetings to gather progress updates, review schedule impacts, and support informed decision-making across multiple functional teams.

Responsibilities

• Serve as the primary point of contact with contractors to receive and review project timelines and schedule updates.
• Schedule and lead weekly meetings with the project team to review overall timeline status, including progress on tasks, changes, and delays.
• Collect detailed input from project team members on activities, milestones, dates, and durations to maintain an accurate project schedule.
• Build and maintain the baseline and updated project timelines in MS Project, ensuring all key milestones and dependencies are accurately represented.
• Identify and select key milestones to incorporate into the MS Project timeline and confirm that the critical path is correctly defined and maintained.
• Run schedule validator reviews using an online schedule validation tool to compare timeline updates against the baseline schedule.
• Prepare and present schedule validator summaries that clearly highlight schedule changes, variances, and associated risks.
• Drive detailed weekly schedule review sessions, calling out changes, potential risks, and impacts to critical path and milestones.
• Coordinate and schedule weekly meetings with the internal project team to review schedule status and required actions.
• Conduct bi-weekly schedule review meetings with contractors to align on progress, address delays, and agree on timeline adjustments.
• Organize and lead review meetings with functional teams (such as Electrical and MEP) to discuss specific activities, dependencies, and schedule impacts.
• Work collaboratively with multiple teams to ensure that schedule data is accurate, complete, and consistently updated.
• Document and track schedule-related decisions, changes, and action items arising from meetings and reviews.

Essential Skills

• Proficiency in MS Project for building, updating, and managing detailed project timelines.
• Experience working with multiple teams and stakeholders to gather schedule inputs and coordinate activities.
• Ability to analyze project schedules, identify critical paths, and assess the impact of changes and delays.
• Strong organizational skills to manage recurring meetings, workshops, and schedule reviews.
• Effective communication skills to facilitate meetings and clearly present schedule findings, risks, and recommendations.
• Attention to detail when reviewing schedule updates and validator summaries.

Additional Skills & Qualifications

• Experience using online schedule validation tools to compare updated schedules against baseline timelines.
• Experience in coordinating with functional teams such as Electrical and MEP on project activities and milestones.
• Familiarity with conducting workshops and alignment sessions to establish and confirm baseline schedules with contractors.
• Ability to prepare concise and informative schedule reports and summaries for project stakeholders.

Work Environment

This position operates in a hybrid environment with approximately 80% of the work performed remotely. The role requires attendance at timeline workshops, particularly early in the project, and again to align on the baseline schedule with contractors. The Scheduler works primarily with MS Project and an online schedule validation tool, collaborating virtually with internal project teams and external contractors through regular meetings and reviews.

This is a Contract position based out of Cleveland, TN.

The pay range for this position is $70.00 - $80.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Cleveland,TN.

This position is anticipated to close on May 31, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Salary : $70 - $80