Safety Administrative Assistant

Job Title: Safety Administrative Assistant

Job Description

We are seeking a dependable and detail-oriented Safety Administrative Assistant to support documentation and quality control efforts at a peptide facility. This role plays a critical part in the research and development of molecular therapies aimed at combating disease. The facility is a key component of a larger complex, with the overall project recently expanding from an initial $290 million scope to over $490 million, and is scheduled for completion by 2027. The Safety Administrative Assistant will help maintain the flow of records, reports, and all documentation, ensuring smooth coordination with field teams. The ideal candidate is highly organized, approachable, and thrives in a structured, team-oriented environment. This is a 12–18 month contract role based in Lebanon, Indiana, offering 40 hours per week with flexible scheduling and up to 10 hours of overtime available.

Responsibilities

• Maintain and update safety documentation, including inspection reports and test results.
• Coordinate with field teams to ensure proper documentation control of inspections and onboarding.
• Support the Safety Manager in preparing reports for clients and project leadership.
• Organize and maintain quality-related files in both digital and physical formats.

Essential Skills

• 1 year of experience in a clerical, administrative, or document control role.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Excellent communication skills, both written and verbal.
• Ability to work independently and collaboratively with a team.
• Comfortable working 50-60 hours per week.
• Professional maturity and discretion when handling sensitive information.

Additional Skills & Qualifications

• Previous experience in a construction or industrial environment.
• Familiarity with construction or quality control software.
• Experience in a clerical or administrative support role.
• Experience supporting onboarding or training documentation.
• Strong organizational habits with repetitive, process-driven tasks.
• Ability to adapt to changing daily priorities on a construction site.
• Pharmaceutical experience.

Work Environment

The position is based at the peptide trailer in Lebanon, Indiana. The role offers guaranteed 40 hours per week, with exposure to large-scale construction safety operations. The work environment is structured and team-oriented, providing an opportunity for long-term placement or transition into other administrative roles on-site. The schedule includes a start time of 6 am, with some Saturday hours required.

This is a Contract position based out of Lebanon, IN.

The pay range for this position is $15.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Lebanon,IN.

This position is anticipated to close on May 21, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Salary : $15 - $25