What are the responsibilities and job description for the Project Coordinator position at Actalent?
Job Title: Project Coordinator
Job Description
The Project Coordinator supports the successful delivery of construction and engineering projects by maintaining accurate schedules, coordinating resources, and ensuring project data and documentation remain current. This role works closely with project managers, department leaders, and clients to provide clear visibility into project performance, facilitate effective communication, and support project controls and compliance activities.
Responsibilities
This is an in-office role based in the Midlothian corporate office with regular travel to client sites in the Richmond, VA area. The position requires working on-site five days per week, splitting time between the corporate office and active project locations as needed. The work environment involves close collaboration with project managers, department leaders, and client representatives, and frequent use of scheduling software such as Primavera P6 and Microsoft Project, along with standard office tools like Microsoft Office and Adobe Acrobat. The organization offers paid time off, a year-end bonus program, tuition reimbursement, and participation in an employee ownership structure that allows eligible employees to gain stock over time.
Job Type & Location
This is a Contract to Hire position based out of Midlothian, VA.
Pay And Benefits
The pay range for this position is $30.00 - $40.00/hr.
Requirements
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
This is a fully onsite position in Midlothian,VA.
Application Deadline
This position is anticipated to close on May 14, 2026.
Diversity, Equity & Inclusion
At Actalent, Diversity And Inclusion Are a Bridge Towards The Equity And Success Of Our People. DE&I Is Embedded Into Our Culture Through
About Actalent
Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000 extraordinary employees who connect their passion with purpose every day.
Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.
Job Description
The Project Coordinator supports the successful delivery of construction and engineering projects by maintaining accurate schedules, coordinating resources, and ensuring project data and documentation remain current. This role works closely with project managers, department leaders, and clients to provide clear visibility into project performance, facilitate effective communication, and support project controls and compliance activities.
Responsibilities
- Collaborate with project managers to develop initial project schedules and enter them into the designated planning and scheduling tools.
- Partner with department managers to keep the resource plan current and actively used for capacity planning and forecasting.
- Establish and maintain a consistent cadence of project performance review meetings with project managers.
- Support project managers during project execution by ensuring project data is accurate, up to date, and aligned with performance metrics and KPIs.
- Coordinate the flow of information between the project team and the client, including the creation and distribution of weekly reports.
- Attend project meetings and prepare detailed, accurate minutes of meetings for distribution and follow-up.
- Monitor resource loading within project schedules to help identify constraints and support effective resource allocation.
- Apply an understanding of construction sequences to evaluate and work through different project scenarios and schedule impacts.
- Prepare drafts of monthly progress reports summarizing schedule status, milestones, and key project updates.
- Track and ensure compliance with contract requirements as they relate to schedule, reporting, and project controls.
- Demonstrate and apply knowledge of project control tools to support scheduling, forecasting, and performance tracking.
- Assist with schedule baseline development and schedule update reviews to support accurate project planning and progress measurement.
- 1–3 years of experience in project coordination with a consulting or engineering firm or a construction company.
- Hands-on experience with construction scheduling and bid reviews.
- Proficiency with scheduling tools such as Primavera P6 and Microsoft Project.
- Proficiency with Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.
- Demonstrated understanding of construction sequences and their impact on project schedules.
- Strong oral and written communication skills for interacting with project teams and clients and preparing reports and meeting minutes.
- Strong interpersonal and leadership skills to work effectively with project managers, department managers, and stakeholders.
- Ability to coordinate and prioritize multiple long- and short-term tasks simultaneously in a fast-paced project environment.
- Strong organizational, analytical, and problem-solving abilities to support project controls and schedule management.
- Bachelor's degree in engineering, construction, business, or a related field preferred.
- Experience using project control tools and methodologies to support scheduling and performance measurement.
- Experience preparing project performance reports, progress updates, and KPI summaries.
- Ability to interpret contract requirements and track compliance related to scheduling and reporting.
- Interest in professional development supported by tuition reimbursement and growth opportunities.
- Comfort working in both corporate office and client site environments within the construction and engineering sector.
This is an in-office role based in the Midlothian corporate office with regular travel to client sites in the Richmond, VA area. The position requires working on-site five days per week, splitting time between the corporate office and active project locations as needed. The work environment involves close collaboration with project managers, department leaders, and client representatives, and frequent use of scheduling software such as Primavera P6 and Microsoft Project, along with standard office tools like Microsoft Office and Adobe Acrobat. The organization offers paid time off, a year-end bonus program, tuition reimbursement, and participation in an employee ownership structure that allows eligible employees to gain stock over time.
Job Type & Location
This is a Contract to Hire position based out of Midlothian, VA.
Pay And Benefits
The pay range for this position is $30.00 - $40.00/hr.
Requirements
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
This is a fully onsite position in Midlothian,VA.
Application Deadline
This position is anticipated to close on May 14, 2026.
Diversity, Equity & Inclusion
At Actalent, Diversity And Inclusion Are a Bridge Towards The Equity And Success Of Our People. DE&I Is Embedded Into Our Culture Through
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
About Actalent
Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000 extraordinary employees who connect their passion with purpose every day.
Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.
Salary : $30 - $40