Project Coordinator

This role involves supporting the project management team by maintaining project files and emails, managing documents, and tracking project progress. The Project Coordinator will play a crucial role in ensuring smooth project operations and communication.

• Maintain and organize project files and emails.
• Focus on document control and management as an initial priority.
• Track projects and produce monthly progress reports.
• Manage specifications, changes, and finalizations in projects.
• Facilitate project-related inquiries and conduct research.
• Maintain a tracking system for projects.
• Record minutes from Project Manager meetings.
• Answer phones and direct calls appropriately.
• Read, sort incoming mail, and manage outgoing mailings.
• Collect bills and invoices.
• Type memos, correspondence, reports, and other documents.
• Make travel arrangements and prepare labels for mailings.
• Organize and maintain an efficient filing system.
• Coordinate client or vendor lunches, including setup and cleanup.
• Reserve conference rooms and coordinate with internal support departments.
• Order and maintain office supplies.
• Arrange for equipment maintenance or setup.
• Keep the department calendar and roster updated.
• Provide occasional project assistance for managers.
• Assist in creating PowerPoint presentations.
• Utilize Access to store and retrieve data.
• Help coordinate clerical needs of special projects.
• Complete weekly timecards and make copies of printed material.
• Perform additional duties as assigned by the supervisor to support the success of the group and company.

• Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint.
• Excellent organizational skills.
• Attention to detail.
• Strong communication skills.
• Ability to handle multiple tasks simultaneously.

• Experience in document control and management.
• Background in construction administration, EPC, project coordination, and management.
• Proficiency in data entry, construction, and engineering.

The role is based in an office setting, requiring regular use of Microsoft Office Suite and other project management tools. The position may involve coordinating with various departments and ensuring a well-organized workspace. Standard office hours apply, with occasional flexibility needed for project deadlines.

This is a Contract to Hire position based out of Kansas City, MO.

The pay range for this position is $21.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Kansas City,MO.

This position is anticipated to close on Mar 31, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000 extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.

Salary : $21 - $23