Project Coordinator

Job Title: Project Coordinator

Job Description

We are seeking a reliable and detail-oriented Project Coordinator to support our daily business operations, marketing opportunities, project coordination, and internal workflows. This role is pivotal in keeping our company and staff organized, supporting our technical team, and ensuring seamless communication with clients, consultants, and public agencies. The ideal candidate is proactive, organized, discreet, and comfortable working in a fast-paced professional services environment. This is a remote position, but candidates must reside in Ohio, with a preference for those in central Ohio.

Responsibilities

• Provide day-to-day administrative support to the Owner, Principals, and technical staff.
• Manage calendars, schedule meetings, and coordinate with clients and subconsultants.
• Answer and route phone calls and emails professionally.
• Maintain organized digital and physical filing systems.
• Assist with the preparation of proposals, qualifications packages, and project documentation.
• Track submittal deadlines and assist with agency submissions.
• Format reports, letters, meeting minutes, and project correspondence.
• Maintain project records and assist with document control.
• Assist with invoicing, expense tracking, and basic bookkeeping coordination.
• Track project contracts, insurance certificates, and compliance documentation.
• Support timesheet tracking and payroll coordination as applicable.
• Assist with vendor coordination and office purchasing.
• Coordinate travel arrangements and the onboarding of new employees and consultants.
• Assist with internal process improvement and workflow organization.
• Maintain confidentiality of sensitive business and personnel information.

Essential Skills

• Project coordination
• Data entry
• Document control
• Administrative support
• Project administration

Additional Skills & Qualifications

• High school diploma required; associate’s or bachelor’s degree preferred.
• 2 years of administrative or office support experience in professional services.
• Strong written and verbal communication skills.
• High attention to detail and strong organizational abilities.
• Ability to manage multiple priorities and meet deadlines independently.
• Professional demeanor and strong interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Comfortable with PDF software, document formatting, and file management.
• Experience with invoicing or accounting software is a plus.
• Familiarity with engineering, construction, or public-sector environments is a plus.

Work Environment

The position is 100% remote. Our client does not currently have a brick-and-mortar office but may in the future, so candidates in Central Ohio are preferred. Candidates must reside in Ohio. We offer a flexible schedule, competitive compensation based on experience, and the opportunity to grow with a small, expanding firm. The work environment is collaborative and respectful, with exposure to meaningful public-infrastructure projects.

Please direct any questions to 'salthoff@actalentservices.com'

This is a Permanent position based out of Columbus, OH.

The pay range for this position is $60000.00 - $70000.00/yr.

Competitive salaries and performance-based incentives Generous paid time off and flexible working arrangements. Comprehensive insurance and retirement plans. 401k match. Professional development and continuous learning opportunities.

This is a fully remote position.

This position is anticipated to close on Jan 26, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Salary : $60,000 - $70,000