Program Coordinator

The Program Coordinator is responsible for conducting detailed reviews of clinical trial protocols to ensure appropriate billing of services in compliance with Medicare regulations and institutional policies. This role guarantees that billing practices align with federal guidelines, supporting the financial integrity of clinical research operations.

Responsibilities

• Perform Medicare Coverage Analysis (MCA) for new and ongoing clinical trials.
• Interpret clinical trial protocols to identify billable services and distinguish between routine care and research-related costs.
• Apply CMS National Coverage Determination (NCD) 310.1 and other relevant guidelines.
• Collaborate with study teams, investigators, and billing departments to ensure accurate billing plans.
• Develop and maintain billing grids and coverage analysis documentation.
• Assist in budget development and negotiation with sponsors.
• Ensure consistency across informed consent forms, contracts, and billing plans.
• Support audits and respond to compliance inquiries related to clinical trial compliance.

• Bachelor’s degree in healthcare, life sciences, finance, or a related field (Master’s preferred).
• 4 years of experience in clinical research billing, coverage analysis, or healthcare compliance.
• Strong knowledge of Medicare regulations and clinical trial billing practices.
• Familiarity with clinical trial management systems (CTMS) and electronic medical records (EMR).
• Excellent analytical, organizational, and communication skills.

This position offers a remote work environment, available in the following states: Alabama, Alaska, Arizona, Arkansas, Colorado, Connecticut, Florida, Georgia, Illinois, Indiana, Iowa, Kansas, Louisiana, Maryland, Michigan, Minnesota, Missouri, Montana, Nebraska, New Jersey, New York, North Carolina, Ohio, Oklahoma, Pennsylvania, South Carolina, Tennessee, Texas, Virginia.

Job Type & Location

This is a Contract position based out of Birmingham, AL.

Pay and Benefits

The pay range for this position is $40.00 - $45.67/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Dec 10, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Salary : $40 - $46