Office Support Specialist

Office Support Specialist

Job Description

The Office Support Specialist will manage and maintain site support services, facilitate onboarding processes, and coordinate meetings and events. This role involves performing general office duties, maintaining compliance with safety regulations, and supporting various departments with administrative tasks.

Responsibilities

• Manage and maintain site support services, including break room and office supplies, mail, office maintenance coordination, and employee badges.
• Onboard new hires and temporary hires with site-level training and document processing.
• Facilitate and coordinate meetings and events as instructed.
• Perform general environmental, health, and safety tasks.
• Order supplies, maintain records, onboard new hires, and create purchase requisitions/purchase orders.
• Support shipping/receiving and assist the Engineering team as needed.
• Utilize time management effectively while maintaining attention to detail and meeting deadlines.
• Communicate effectively verbally and in writing with internal departments, parent company, and external third parties.
• Exercise discretion in managing cross-departmental communications and projects.
• Perform minor physical tasks associated with office work, such as organizing storage and cleaning cubicles.
• Manage and oversee export control processes to ensure compliance.
• Coordinate with global service teams for facility-related updates, including IT and garage services.
• Maintain and update training records, safety protocols, and compliance plans.
• Monitor and document hazardous waste generation, storage, and removal according to safety regulations.
• Support travel request processes, including approval, scheduling, and logistics.
• Assist with purchase order processing and procurement activities.
• Manage visitor logs and issue visitor badges for security and recordkeeping.
• Create and maintain an organized, efficient, and safe work environment according to 5S standards.
• Greet and assist visitors, manage the front door, and provide necessary support.
• Maintain regular communication with the landlord to address facility concerns and coordinate property-related matters.

Essential Skills

• Experience in management support and onboarding processes.
• Strong facility management skills.
• Excellent verbal and written communication abilities.
• Effective time management and multi-tasking capabilities.
• Attention to detail and ability to meet deadlines.
• Discretion in handling sensitive information.

Additional Skills & Qualifications

• Familiarity with safety regulations and compliance processes.
• Ability to perform minor physical tasks related to office maintenance.
• Proficiency in managing export control processes.

Work Environment

The work environment is dynamic and involves collaboration with multiple departments. The role requires managing site-specific tasks, including facility coordination and administrative duties. The office setting adheres to 5S standards, promoting an organized and efficient workspace.

This is a Contract position based out of Goleta, CA.

The pay range for this position is $20.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Goleta,CA.

This position is anticipated to close on Apr 1, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000 extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.

Salary : $20 - $35