Office Engineer

Job Title: Office Engineer/Document Control Specialist

Job Description

We are seeking a meticulous and organized Document Control Specialist to join our team. The ideal candidate will maintain an efficient filing system, ensuring all documents are accurately created, signed, stored, and backed up. This role requires close coordination with project teams to ensure documentation is up-to-date and compliant with Quality Management System procedures.

Responsibilities

• Maintain an organized and consistent filing system to ensure documents are created, signed, stored, and backed up correctly.
• Ensure all documentation is up-to-date and compliant with Quality Management System procedures.
• Log and track incoming and outgoing correspondence and documents from clients, partners, and contractors.
• Coordinate with project teams to ensure accurate documentation and version control.
• Maintain current and accurate document registers and databases.

Essential Skills

• At least 2 years of document control experience within the Architecture, Engineering, and Construction (AEC) industry.
• Familiarity with various electronic document management systems (EDMS); SharePoint experience is an asset.
• Strong collaboration skills and the ability to work with multiple stakeholders.

Additional Skills & Qualifications

• A bachelor’s degree in business management, engineering, construction management, or a related field (preferred but not required).
• Experience in the AEC field.

Work Environment

The position is based in the financial district and operates on a hybrid work schedule, requiring some days in the office. The role involves working closely with a knowledgeable and supportive team. Employees enjoy a flexible working arrangement, top-up parental and childbirth recovery leave, and generous vacation starting with a minimum of 3 weeks for full-time hires. There is also a floating holiday to celebrate employee diversity, paid sick leave, a 401K contribution matching with a generous company match, and parking or public transit allowance. Medical, dental, and vision insurance are provided with 80% of premiums paid by the employer.

Job Type & Location

This is a Contract to Hire position based out of New York, NY.

Pay and Benefits

The pay range for this position is $80000.00 - $110000.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in New York,NY.

Application Deadline

This position is anticipated to close on Dec 12, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Salary : $80,000 - $110,000