Documentation Specialist

Job Title: Documentation Specialist

Job Description

We are seeking a highly skilled Right of Way Document Specialist to join our team. The ideal candidate will have a strong experience in right of way title experience and a proven track record in handling land database technology. This role requires meticulous attention to detail, excellent organizational skills, and the ability to thrive in a collaborative team environment.

Responsibilities

• Work across multiple land projects and provide administrative support to the land management team.
• Manage the database and generate documents as required by the right of way procedure for projects.
• Assure that Land files are kept in accordance with the Land Procedure and oversee all Land administration.
• Ensure that all right of way data is input into the database correctly and is accurate.
• Assist the Manager in producing land acquisition cost totals and forecasts for projects.
• Produce reports from the database as requested.
• Work closely with project personnel and the Land Manager to assess the accuracy, efficiency, and effectiveness of reports.
• Assemble and maintain right of way tract files according to the approved Project Procedures.
• Maintain electronic copies of landowner documents as required.
• Oversee and assist in the preparation of all acquisition packages prior to issuing to Land Agents.
• Review all executed documents for accuracy and review payments for easements and damages.
• Prepare ownership, survey permission, and construction line lists.
• Prepare releases and subordinations for mortgages and liens as required.
• Assist in landowner mail-outs and track registered and certified mail receipts.
• Record executed documents in the appropriate county after approval.
• Administer line list reports, survey restrictions reports, and construction restrictions reports.
• Review completed files for execution, check for proper notarizations, and ensure all supporting forms are executed properly.
• Transfer original documentation to office files and send required instruments for recording.
• Review tract files for completeness and compliance with approved Project Procedures.
• Review each condemnation file for completeness and transmit to Manager.
• Arrange for the transfer of hardcopy tract files to the client at project completion.
• Support the administrative needs of the land management team.
• Adhere to the project Safety Plan.

Essential Skills

• Right of way expertise
• Data entry
• Proficiency in Excel and pivot tables
• Database management
• Document preparation and generation
• Acquisitions
• Knowledge of easements
• Experience in oil & gas and electrical utility sectors

Additional Skills & Qualifications

• Bachelor’s Degree in a real property-related field preferred
• Completed training by an authorized real estate company or IRWA training courses is a plus
• Paralegal certification is advantageous

Work Environment

The position is onsite at a building in Downtown, Cedar Rapids. Compensation is offered for non-local candidates.

This is a Permanent position based out of Cedar Rapids, IA.

The pay range for this position is $58240.00 - $70720.00/yr.

Health, Dental, Vision, 401k

This is a fully onsite position in Cedar Rapids,IA.

This position is anticipated to close on Apr 9, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000 extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.

Salary : $58,240 - $70,720