What are the responsibilities and job description for the Document Control Specialist position at Actalent?
Job Description: Document Control Specialist I
Location: Carlsbad, CA
Position Summary
The Document Control Specialist I plays a key role in executing change control processes to ensure the standardization, accuracy, and completeness of quality documentation. This position supports the Quality Assurance (QA) department and collaborates with cross-functional teams to maintain and improve document control systems, primarily using MasterControl. The specialist is also responsible for record retention, off-site storage coordination, and supporting regulatory and audit activities.
Essential Duties & Responsibilities
- Create and maintain Document Control procedures and quality documents
- Manage controlled copies of documents in both physical files and electronic databases
- Index, archive, and coordinate off-site storage of quality and corporate records
- Execute change control processes to ensure document accuracy and completeness
- Collaborate with cross-functional teams on protocols, reports, and validation activities
- Guide teams in good documentation practices
- Maintain design history files, device master records, and technical files
- Support Operations with part number control and BOM updates in the ERP system
- Train employees on MasterControl for change order processing
- Review calibration and preventive maintenance records for QA compliance
- Facilitate document retrieval during regulatory inspections
- Support internal and external audits by providing requested documentation
- Perform other duties as assigned
Education & Experience
- Associate’s degree or higher preferred
- 1–2 years of document control or related industry experience preferred
- Experience in FDA-regulated environments and the IVD industry is a plus
- Familiarity with MasterControl and ERP systems is advantageous
Technical Skills
- Proficiency in Microsoft Office (Word and Excel)
- Experience with electronic Document and Change Control systems (preferably MasterControl)
- Comfortable working with cross-functional departments such as Manufacturing and Operations
General Skills
- Self-directed, detail-oriented, and conscientious
- Strong time management and organizational abilities
- Ability to prioritize tasks in a dynamic, high-pressure environment
- Professional demeanor and effective interpersonal skills
Job Type & Location
This is a Contract position based out of Carlsbad, CA.
Pay and Benefits
The pay range for this position is $21.60 - $21.60/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Carlsbad,CA.
Application Deadline
This position is anticipated to close on Nov 7, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
Salary : $22