Administrative Assistant

This Project Administrator role supports an engineering and environmental consulting business unit by providing comprehensive office and project administration for a multidisciplinary team. You will help engineers, project managers, and technical staff focus on project delivery by managing documentation, coordinating project setup, and maintaining accurate project information. This position is ideal for an experienced administrative professional who enjoys working in a fast-paced, project-based environment and contributing to a strong, growth-oriented company culture.

Responsibilities

• Provide day-to-day administrative support to engineers, project managers, and senior staff to ensure smooth project operations.
• Assist with project setup by preparing required documentation, entering project details into systems, and ensuring information is complete and accurate.
• Coordinate incoming team requests, prioritize tasks, and track progress to ensure timely completion of assignments.
• Support client onboarding by gathering required information, entering data into relevant systems, and maintaining accurate client records.
• Prepare, format, and organize technical reports, proposals, and other project documentation in a professional and consistent manner.
• Perform administrative quality control reviews on project deliverables, checking formatting, consistency, completeness, and clerical accuracy.
• Print, assemble, and distribute drawings, reports, and project packages for internal teams and external stakeholders.
• Maintain structured and organized electronic and physical project files and folders to support efficient document retrieval and control.
• Utilize the company ERP system (Deltek) to support project setup, tracking, and reporting activities.
• Generate standard project reports and cost summaries for project managers using the ERP system and other tools.
• Assist with data entry for project information, ensuring records remain current, accurate, and aligned with project requirements.
• Act as a central support resource for a multidisciplinary team, helping coordinate administrative aspects of multiple projects.
• Communicate clearly and effectively with engineers, project managers, technical staff, and other stakeholders to support project needs.
• Support document control activities, including version management, distribution, and tracking of project-related documents.
• Contribute to continuous improvement of administrative processes by identifying opportunities to streamline workflows and enhance efficiency.

• 5 years of administrative experience supporting project work, ideally in a project-based environment.
• 3–7 years of administrative or project support experience, demonstrating increasing responsibility over time.
• Strong proficiency in Microsoft Office Suite, with advanced skills in Microsoft Excel.
• Experience with ERP systems, specifically Deltek (Vantagepoint or Vision), for project setup and reporting.
• Proven ability to perform accurate data entry and maintain detailed project information.
• Demonstrated experience in document review, including checking for clerical errors, formatting, and completeness.
• Strong organizational skills with the ability to maintain structured and well-organized files and documentation.
• Ability to manage multiple priorities and tasks in a fast-paced, deadline-driven environment.
• Excellent written and verbal communication skills, with a service-oriented mindset.
• High attention to detail and commitment to administrative quality control.
• Willingness to learn new systems and processes and take initiative in solving problems.
• Background supporting engineering or manufacturing teams or similar technical environments.

• Experience in engineering, environmental, or professional services organizations.
• Familiarity with Deltek Vantagepoint or Deltek Vision, or similar project-based ERP systems.
• Experience with Bluebeam or other PDF editing tools for reviewing and marking up documents.
• Exposure to document control practices and project-based workflows.
• Experience with PDF creation and management for technical and project documentation.
• Project coordination experience, including supporting multiple projects and stakeholders simultaneously.
• Strong general administrative skills, including scheduling, organizing meetings, and preparing correspondence.
• Interest in contributing to a growth-focused, entrepreneurial culture with significant opportunities for advancement.
• Ability to collaborate effectively with multidisciplinary teams across multiple locations.

This role is based onsite in Plainville, CT, within an engineering and environmental consulting business unit. You will work onsite five days a week, with potential for hybrid flexibility depending on business needs and performance. The environment is fast-paced and project-driven, with frequent collaboration among engineers, project managers, and technical staff. You will work extensively with Microsoft Office (especially Excel), an ERP system (Deltek), and PDF tools such as Bluebeam to support project documentation and reporting. The company operates multiple locations nationwide and is in a significant growth phase, with plans to substantially increase revenue over the coming years. The culture emphasizes entrepreneurship, collaboration, and continuous improvement, with regular team events and social activities that reinforce a strong, supportive workplace. The setting is a professional office environment where you will handle technical documents, project files, and reports on a daily basis, contributing directly to the success and efficiency of the project teams.

Job Type & Location

This is a Contract to Hire position based out of Plainville, CT.

The pay range for this position is $23.00 - $26.50/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Plainville,CT.

This position is anticipated to close on Jun 23, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Salary : $23 - $27