Administrative Assistant

Provide general administrative support to the millwork and production teams, ensuring smooth and efficient operations.

Responsibilities

• Answer and route incoming phone calls with professionalism and courtesy.
• Maintain filing systems and organize both physical and digital records meticulously.
• Create, update, and manage data sheets and reports using Excel.
• Assist with document organization, tracking, and data entry tasks.
• Support day-to-day office operations as needed.

• At least 1 year of office experience, preferably in the construction industry.
• Strong proficiency in Microsoft Office: Word, Excel, Outlook.
• Excellent organizational skills and attention to detail.
• Reliable and professional demeanor.
• Comfortable supporting a production-focused environment.

• Experience in an administrative role or recent completion of high school, college, or vocational school.
• Strong proficiency in Microsoft Excel is a must.

The work environment is a hands-on, production-focused studio and warehouse setting. The position operates Monday through Friday from 9am to 5pm. The role involves supporting storefronts, cabinets, and counters for national clients, as well as producing custom millwork for showroom environments. The dress code is casual yet professional.

Job Type & Location

This is a Contract to Hire position based out of Westbury, NY.

The pay range for this position is $18.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Westbury,NY.

This position is anticipated to close on Jun 9, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Salary : $18 - $24