Administrative Assistant

Administrative Services Assistant (Field Clerk)

We are seeking a dedicated and detail‑oriented Administrative Services Assistant to join our team in Eugene, OR. This full‑time contract position, also known as a Field Clerk, provides essential administrative and confidential support to a District Operations & Maintenance (O&M) Manager within a field‑based organization.

The role serves as a key liaison between departments, work units, and management support staff, helping ensure effective communication, coordination, and operational efficiency.

Responsibilities

• Provide a variety of confidential administrative and clerical support to managers and staff
• Greet and screen visitors, manage inquiries, and schedule appointments
• Create, maintain, and post Excel spreadsheets and PowerPoint presentations to SharePoint or similar platforms
• Draft, proofread, and review correspondence and documents for manager signature
• Maintain tracking systems for action items to ensure timely completion of responses and assignments
• Screen, process, and distribute incoming and outgoing correspondence and mail
• Coordinate meetings, record and distribute meeting minutes, and manage calendars and schedules
• Arrange domestic and international travel, including documentation and logistical coordination
• Assist with personnel and administrative tasks such as training, certifications, and authorization tracking
• Serve as backup support for other Administrative Assistants and Field Clerks as needed
• Support performance management processes and assist with performance appraisal documentation
• Coordinate time and attendance reporting and maintain payroll and leave records
• Maintain SharePoint sites and manage organizational records in compliance with information governance policies
• Participate in organizational events and activities that support employee engagement

Essential Skills

• Minimum 6 years of demonstrated administrative or clerical experience
• 4 or more years of experience using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Intermediate to advanced experience with SharePoint or a similar document management system

Additional Skills & Qualifications

• Associate’s or Bachelor’s degree in Office Administration, Business Administration, Management, or a related field preferred
• Strong organizational, communication, and time‑management skills
• Ability to manage multiple priorities and work independently with minimal supervision

Work Environment

This position operates in a slower‑paced professional office environment that supports field‑based operations. The role offers business casual attire, somewhat flexible hours, and requires a high level of independence. Work is deadline‑driven and often dependent on coordination, approvals, and documentation from multiple parties. Collaboration, adaptability, creativity, and a “can‑do” attitude are highly valued.

This is a Contract position based out of Eugene, OR.

The pay range for this position is $24.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Eugene,OR.

This position is anticipated to close on Mar 26, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Salary : $24 - $29