Administrative Assistant

Benefits:

• Health insurance
• Paid time off
• Vision insurance
• 401(k)
• 401(k) matching
• Company parties
• Dental insurance
  
  
  

Overview & Job Summary

The purpose of the Administrative Assistant position is to ensure that day to day business activities

are supported and enhanced. The role the Administrative Assistant includes a broad range of duties

including: customer service, clerical activities, primary phone responsibility, filing and general support

of administrative staff.

The Administrative Assistant will play an integral role in in the company’s efforts of upholding the Vision

Statement of Cassiel DBA Visiting Angels, which states, “We provide a profoundly remarkable

experience”.

Duties And Responsibilities

Office Services

• Administrates the reception area to ensure effective telephone and mail
  
  
  

communications, both internally and externally, to maintain professional environment

and culture

• Serve visitors by greeting, welcoming, directing and announcing them appropriately
• Answer, screen and forward incoming phone calls, as needed to individuals,
  
  
  

departments or offices, while providing basic information when needed.

• Distribute incoming and prepare outgoing mail
• Maintain the reception/entry and conference areas in a professional manner
• Purchase and manage use of office supplies
• Maintain security by following procedures and controlling access to the rest of the office
• Update office contact information and distribute as needed
• Perform other clerical duties such as photocopying, collating, scanning, faxing, etc.
• Responsible for office equipment maintenance, including troubleshooting software/
  
  
  

hardware issues

Administrative Support

• Coordinates overall administrative activities for the office & assist, as requested by
  
  
  

staff

• Maintain and communicate company calendar and schedule of meetings
• Perform scheduling tasks as directed by Managers and Directors utilizing ClearCare
• Assist in preparing employee orientation and class materials, assessment folders &
  
  
  

Client communications

• Maintain Caregiver files, records, data
• Make badges for new hires and replacements
• Send correspondence letters and cards, as requested by staff
• Participate in On-call rotation, as neededAdministrative Assistant Job Description
  
  
  

Human Resources

• Distribute employee communications (handbooks, 401K eligibility, monthly safety tips,
  
  
  

updates, notices, etc.)

• Compile and keep up to date hiring documents and information packets (current I-9, tax
  
  
  

documents, etc.)

• Check for errors on all incoming hiring paperwork, checking and signing off as needed,
  
  
  

certifying their authenticity and accuracy according to state and federal guidelines.

• Assist with employee recognition activities
• Inform, follow up, receive and upload Annual trainings, expirations on necessary files,
  
  
  

completion of WOTC questionnaires, etc.

Marketing

• Communication of Referral contacts/phone calls
• Compile marketing materials (assessment folders) and communication Notebooks for
  
  
  

client services

• Schedule and organize meals for trainings and other organized events
• Assist in preparing presentation and trade show information
  
  
  

Qualifications

• Some college or post high school education preferred
• Able to work in an environment with a high level of activity
• Interpersonal and communication skills
• Customer service orientation
• Attention to detail
• Proficient computer skills