Administrative Assistant

Job Title

Administrative Analyst

Job Description

Take a lead role in providing advanced administrative support to the team, leveraging 6-10 years of experience to ensure smooth operations and efficient processes. Independently manage complex calendars, schedules, and appointments for the leadership team, optimizing their time management and prioritizing critical tasks. Coordinate and organize meetings, conferences, and events, including logistics, agendas, and follow-up actions, with meticulous attention to detail. Create and edit documents, reports, presentations, and correspondence, demonstrating a high level of proficiency in Microsoft Office Suite and other relevant software. Conduct research, gather data, and compile comprehensive reports to support decision-making and strategic planning. Handle sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality. Assist in budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies. Serve as a point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support.

Responsibilities

• Independently manage complex calendars, schedules, and appointments for the leadership team.
• Coordinate and organize meetings, conferences, and events, handling logistics, agendas, and follow-up actions.
• Create and edit documents, reports, presentations, and correspondence.
• Conduct research, gather data, and compile comprehensive reports for decision-making.
• Handle sensitive and confidential information with utmost discretion.
• Assist in budget management, expense tracking, and financial reporting.
• Serve as a point of contact for internal and external stakeholders.

Essential Skills

• Proficiency in calendar management and administrative support.
• High level of proficiency in Microsoft Office Suite.
• Experience with document management and quality control checks.

Additional Skills & Qualifications

• Experience with title work or in a law office.
• Experience with title process, title documentation, and title research.

Work Environment

The role follows a typical schedule of Monday to Thursday in-office at Corporate Headquarters, with Friday being remote (some Fridays in office upon request), from 8 am to 5 pm

This is a Contract to Hire position based out of Birmingham, AL.

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Birmingham,AL.

This position is anticipated to close on May 7, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000 extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.

Salary : $22 - $25