What are the responsibilities and job description for the Accounting Administrative Assitant position at Actalent?
Accounting & Administrative Assistant
The Accounting & Administrative Assistant is an essential part of our team, providing support to both the Accounting Department and overall office operations. This role involves managing core bookkeeping activities, assisting with accounts payable and receivable, supporting payroll processes, and maintaining accurate documentation across systems.
Key Responsibilities
- Perform daily bookkeeping and maintain precise financial records.
- Assist with accounts payable, accounts receivable, and payroll preparation.
- Track expenses, reconcile accounts, and update financial spreadsheets.
- Support project setup, billing documentation, and data entry.
- Provide administrative assistance to accounting, HR, and leadership teams.
- Organize documents, manage reminders, and handle general office tasks.
- Follow up on outstanding items to ensure deadlines are met.
Qualifications
- Strong multitasking and organizational skills.
- Excellent communication skills—comfortable asking questions and following up.
- Proactive, reliable, and self-driven.
- High attention to detail and accuracy.
- Ability to work independently in a hybrid environment.
- Proficiency in Excel and Smartsheet.
- 0–2 years of experience in administrative or accounting roles preferred.
- Familiarity with Sage, QuickBooks, or Unanet is a plus.
Job Type & Location
This is a Permanent position based out of Wauwatosa, WI.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Wauwatosa,WI.
Application Deadline
This position is anticipated to close on Dec 8, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
Salary : $20 - $25