What are the responsibilities and job description for the Accounting Assistant (AP) position at ACS Inc.?
About The American College Of Surgeons
The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients. The College has more than 90,000 members and is the largest organization of surgeons in the world. For more information, visit www.facs.org.
Summary: Accurate and timely processing of vendor invoices, travel & expense reimbursements, and scholarship/award payments. Monthly journal entries as assigned along with assisting with reconciliation of specific liability accounts. May also set-up new vendors and verify vendor information. Training of new College employees in the Emburse Enterprise system, and answering questions about normal expense processing and Emburse Enterprise. Position may be required to assist with the annual processing of 1099’s, and other duties as assigned.
This non-exempt position will report to the Accounts Payable Manager in the Division of Finance and Facilities. It is based in our Chicago office and does require being onsite 5 days per week for approximately 3 months of employment. It will then become a hybrid role: 3 days per week in the office/2 days per week remote.
The anticipated salary range for this position is $51,987-$55,000 (paid hourly and commensurate with related experience).
Required Education And/or Experience
We’re committed to attracting and retaining top talent via valuable benefits!
The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients. The College has more than 90,000 members and is the largest organization of surgeons in the world. For more information, visit www.facs.org.
Summary: Accurate and timely processing of vendor invoices, travel & expense reimbursements, and scholarship/award payments. Monthly journal entries as assigned along with assisting with reconciliation of specific liability accounts. May also set-up new vendors and verify vendor information. Training of new College employees in the Emburse Enterprise system, and answering questions about normal expense processing and Emburse Enterprise. Position may be required to assist with the annual processing of 1099’s, and other duties as assigned.
This non-exempt position will report to the Accounts Payable Manager in the Division of Finance and Facilities. It is based in our Chicago office and does require being onsite 5 days per week for approximately 3 months of employment. It will then become a hybrid role: 3 days per week in the office/2 days per week remote.
The anticipated salary range for this position is $51,987-$55,000 (paid hourly and commensurate with related experience).
Required Education And/or Experience
- Associates degree or higher is strongly preferred. High School diploma is required.
- At least 2 years of similar professional accounting experience is preferred; accounts payable experience is required.
- Strong working knowledge of Microsoft Office products (Outlook, Word, Excel, and PowerPoint). Proficiency in ERP systems (Business Central, Navigator, SAP, Oracle, or Similar) is required.
- Strong ability to review invoices and expense reports for accuracy and compliance.
- Customer service experience, attention to detail, team focus, and strong written and oral communication skills are required.
- Ability to analyze discrepancies, resolve payment issues, and escalate concerns as needed.
- Strong multi-tasking abilities are required.
We’re committed to attracting and retaining top talent via valuable benefits!
- Vacation, personal, and sick hours including 13 paid holidays per year
- Tuition Reimbursement
- Medical—comprehensive coverage through BlueCross BlueShield
- Dental, Vision, and Prescription drug program
- 403(b) Matching Program
- Pension Plan
- Flexible Spending Medical/Dependent Care
- Employee Assistance Program
- Short Term/Long Term Disability
- Life Insurance
- Domestic Partner Coverage
Salary : $51,987 - $55,000