Procurement Administrator

Position Title: Procurement Administrative Support Specialist (Hybrid)

Location: Laurel MD 20707

Duration: 2-3, months Contract on W2 (possible extension)

Position Description:

• The Procurement Administrative Support Specialist provides administrative and operational support to the Procurement Office Operations and Administration Division.
• This position assists the Division Manager and supports division staff responsible for the Procurement Card (P-Card) Program, procurement training, vendor engagement, and procurement business analytics and reporting.
• The incumbent performs a wide range of administrative, coordination, and analytical support tasks to ensure efficient division operations, maintain program documentation, and assist with procurement-related data tracking, reporting, and communication activities.

Essential Duties and Responsibilities:

• The duties listed below are representative of the work performed by this position and are not intended to be all-inclusive.
• Administrative and Operational Support
• Provide administrative support to the Division Manager and staff within the Operations and Administration Division.
• Coordinate and maintain division records, files, and documentation related to procurement operations.
• Prepare correspondence, reports, presentations, and meeting materials.
• Schedule meetings, coordinate logistics, and track action items for division initiatives.
• Assist with document management, records retention, and procurement administrative processes. Procurement Card (P-Card) Program Support
• Provide administrative support for the P-Card program, including maintaining cardholder records and documentation.
• Assist with account creation and training for new cardholders and program participants.
• Support tracking and monitoring of P-Card program compliance documentation.
• Coordinate communication with cardholders and department representatives regarding program requirements. Training and Communications Support
• Assist with coordination and administration of procurement training programs and workshops.
• Maintain training schedules, attendance records, and training materials.
• Support communication efforts related to procurement policies, procedures, and system updates.
• Assist in preparing training resources, guides, and internal communications. Business Analytics and Reporting Support
• Assist with compiling procurement data and preparing routine reports and dashboards.
• Support data tracking related to procurement activities, program performance, and operational metrics.
• Maintain spreadsheets and databases used for procurement reporting and analysis.
• Assist in identifying trends and preparing summary information for management review. General Division Support
• Provide cross-functional administrative support to all sections within the Operations and Administration Division.
• Assist with vendor engagement activities, including coordinating communications, maintaining vendor information, and supporting outreach efforts related to procurement programs and initiatives.
• Respond to internal inquiries related to procurement administrative processes.
• Assist with special projects and initiatives as assigned by the Division Manager.

Skills Required:

• Organizational and time management skills
• Attention to detail and accuracy
• Written and verbal communication
• Customer service and internal stakeholder support
• Data management and reporting support
• Ability to work collaboratively across teams

Experience Required:

• Two (2) years of administrative, program support, or office management experience.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office applications, including Excel, Word, and PowerPoint.
• Ability to manage multiple priorities and maintain attention to detail.

Experience Preferred:

• Experience supporting procurement, finance, or government administrative operations.
• Experience supporting procurement card (P-Card) programs or financial compliance processes.
• Experience with data tracking, reporting tools, or business analytics.
• Familiarity with procurement systems or enterprise resource planning (ERP) systems.

Education Required:

• Associate’s degree in Business Administration, Public Administration, Finance, or a related field, or an equivalent combination of education and experience.

Additional Information:

• This is a hybrid opportunity. No driving or travel required.