What are the responsibilities and job description for the HSEQ Administrator position at acquireai?
We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world! Key responsibilities you are required to provide: Administrative support in matters relating to HSEQ to Grosvenor Engineering Group (GEG) and its businesses including tenders and client prequalification of GEG, Contractor (subcontractors, suppliers, consultants) management and prequalification and inductions, onboarding and offboarding of employees, suppliers and subcontractors. Maintenance of GEG internal HSEQ related systems, portals and applications and client portals with data for HSEQ prequalification, employee and subcontractors’ inductions and related costs. Maintenance of Customer portals including GEG’s prequalification, maintenance of documents such as risk assessments and SWMS, permit to work, inductions and training. Data entry to GEG and Customer portals including ARMS, Rapid, Incident Admin App, SharePoint, Audit and Corrective Action Registers and other related to those directed by Customers. Maintenance of contractors’ registration and recording of their insurances, licenses, contractor employees and its verification and update. Assistance with the proactive management of activities associated with HSEQ function. This includes the provision of administrative support to management and employees in relation to inductions, safety related training, reporting, applications with other programs and projects. DETAILS ASSOCIATED WITH KEY RESPONSIBILITIES & WORK STANDARDS Tasks Involved within each key Responsibility KPI Time Frame Manage timely and accurately processing of HSEQ transactions in GEG and client portals including safety and induction inboxes and related reconciliation of expenses all safety inductions for GEG’s Safety and Client specific safety requirements using portals and management of renewals. Coordinate the distribution of all HSEQ related communications and consultation. Completion of HSEQ related activities and maintenance of system and portals and action follow up as allocated by the Head of HSEQ Meeting Client Requirements: Comply with customer/client requirements imposed on GEG which may apply to performing your work at their site. Any other duties as reasonably required by the Head of HSEQ to help fulfil GEG’s Purpose and Values. ACADEMIC & TRADES QUALIFICATIONS APPLICABLE TO THIS ROLE Essential Desirable Intermediate computer and Microsoft Office skills are essential Excellent written and verbal communication skills WORK EXPERIENCE & SKILLS APPLICABLE TO THIS ROLE Essential Desirable At least two years of similar work in relation to HSEQ systems and portal. Experience in a safety team or a safety related qualification Good time management to prioritise important day to day work in advance and ability plan and allocate reactive work based on the urgency, if any. Analytical skills to access the GEG system and portal to run reports to identify any gaps and needs for update and present this to HSEQ for prioritisation. ADDITIONAL PERSONAL QUALITIES & BEHAVIOURAL TRAITS APPLICABLE TO THIS ROLE Essential Desirable Possess ‘practical’ intellect and initiative so you can come into our organisation and bring a structured problem-solving approach Strong emotional intelligence and cultural awareness Can operate both individually and as part of a team Travel to interstate offices as needed Other travel as required Join the A-Team and experience the A-Life! Acquire Intelligence is an award-winning, global business outsourcer with 10,000 staff and over 16-years’ experience in delivering intelligent contact center and back-office functions for global businesses across many industries including telecommunications, banking and financial services, insurance, media, education and retail. We're an entrepreneurial business that is highly experienced in working with our partners to solve real-life problems quickly. A genuine partnership approach is at the heart of we do. Our teams are highly proficient in exceeding expectations, especially in situations where in-house teams may be typically challenged with the business processes of “big business.” We have Class A offices in 14 locations across Australia, the Dominican Republic, the Philippines and the United States, as well as comprehensive Work-from-Home environments, where client-permitted. We're recognized as being Safe, Flexible and Innovative, giving our clients the capability to Outsource with confidence. As a dynamic organization with the ability to take your career to the next level, we're looking for strong candidates with BPO experience to join our growing team. We value our employees highly and, as such, offer excellent career development programs and competitive compensation and benefits packages. Acquire takes your privacy very seriously. 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