What are the responsibilities and job description for the Accounting Operations & Accounts Payable Specialist position at Accentuate Staffing?
Accentuate Staffing is seeking a detail-oriented and motivated Accounting Operations & Accounts Payable Specialist to join our growing finance team. This position is ideal for someone who enjoys owning the accounts payable process while expanding their accounting knowledge and contributing to continuous process improvements. In this role, you’ll work closely with the Controller and play an important part in maintaining accurate financial records, supporting month-end close activities, improving accounting processes, and helping the department operate efficiently. This position offers an excellent opportunity for someone looking to grow into a broader accounting operations role.
Responsibilities:
Accounts Payable
- Process vendor invoices accurately and efficiently
- Manage invoice approvals and ensure timely processing
- Code invoices to the appropriate general ledger accounts
- Maintain vendor records, W-9 documentation, and payment information
- Prepare weekly payment runs including ACH, check, and wire payments
- Monitor accounts payable aging and vendor balances
- Respond professionally to vendor inquiries
- Process employee expense reimbursements
- Assist with 1099 tracking and year-end reporting
- Prepare month-end AP accruals and supporting schedules
Accounting & Financial Support
- Assist the Controller with daily accounting activities
- Prepare account reconciliations
- Assist with journal entries and month-end close
- Maintain prepaid expense and accrual schedules
- Track fixed asset additions and maintain supporting documentation
- Organize financial records and reporting schedules
- Assist with financial reporting packages and variance analysis
Audit & Documentation
- Maintain organized accounting records and digital files
- Provide documentation for internal and external audits
- Ensure invoice and payment documentation is complete and accurate
- Support internal controls and accounting procedures
Process Improvement
- Help improve accounting workflows and efficiencies
- Utilize accounting technology and AP automation tools
- Recommend improvements that reduce manual work
- Support implementation of new accounting systems and processes
Requirements:
- 3 years of accounts payable or accounting experience preferred
- Experience supporting month-end close is a plus
- Experience working with ERP or accounting software
- Strong Microsoft Excel and Microsoft Office skills
- Excellent organizational and time management skills
- Strong attention to detail and accuracy
- Effective communication and customer service skills
- Ability to prioritize multiple tasks and meet deadlines
- A process improvement mindset with a willingness to learn new technology
- Ability to work independently while contributing to a team
Work Environment
- Hybrid schedule with at least three days per week in the office
- Standard office environment
- Ability to sit for extended periods and use standard office equipment
- Occasionally lift up to 20 pounds