Administrative Assistant

About Acceleration Academies

At Acceleration Academies, we believe in transforming the lives of students who have disengaged from traditional schooling to achieve their high school diploma through personalized, flexible learning and innovative educational practices, we empower young adults to earn their high school diploma tuition-free. Partnering with school districts nationwide, our dropout recovery and student re-engagement programs are supported by cutting-edge technology and a commitment to compassionate, impactful teaching.

The Role

As the Administrative Assistant, you will serve as the first point of contact for students, families, staff, and visitors, providing a welcoming and professional front-desk presence. This role supports the daily operations of the academy by managing communication, maintaining accurate records, and ensuring efficient office workflow. The ideal candidate is reliable, organized, and comfortable using technology to support school functions.

Key Responsibilities

• Greet and assist students, families, staff, and visitors in a professional and friendly manner
• Answer and route phone calls, emails, and messages promptly
• Maintain front desk operations, including sign-in procedures and visitor management
• Support attendance tracking and data entry with a high level of accuracy
• Collaborate closely with the student support team to track learning pathways, monitor behavior, and implement transition plans, including incentive programs to bolster student achievement.
• Assist with scheduling, calendar management, and coordination of meetings or events
• Prepare and distribute documents, announcements, and communications as needed
• Provide clerical support such as filing, copying, scanning, and managing office supplies
• Use school technology systems (student information systems, communication platforms, Google tools) efficiently
• Uphold confidentiality and ensure compliance with school policies and procedures
• Support staff, students, and families with general inquiries and problem-solving
• Participate actively in academy meetings and school or community events.
• Perform additional duties as assigned to support the overall mission of the academy.
  
  

What We’re Looking For

Education: High School Diploma or equivalent is required

Experience: Prior experience in an office, school, or customer-service environment.

Preferred Qualifications

• Strong interpersonal, organizational, and problem-solving skills.
• Comfortable working independently and as part of a collaborative team.
• Effective communicator with internal and external stakeholders.
• Adept with Microsoft Office, Google Suite, mobile technology, and Learning Management Systems (LMS).
• Bilingual (Spanish preferred).
• Ability to maintain professionalism and confidentiality at all times
  
  

Why Join Us?

Being part of Acceleration Academies means joining a team dedicated to transforming student outcomes. Here, you’ll directly impact students’ lives, championing their growth, resilience, and path to graduation.

We Value Our Team’s Well-being

We prioritize the holistic well-being of our team members and their families through comprehensive benefits:

Competitive Compensation: up to $27 an hour

Retirement Savings: 401(k) plan with up to a 4% company match to help secure your future.

Comprehensive Insurance Coverage: Medical, Dental, Vision, FSA, Company Paid Life Insurance, Supplemental Life Insurance, Disability Insurance, Hospital Indemnity, Critical Illness, and Accident insurance options are available to protect you and your loved ones.

Flexible Paid Time Off: Encouraging a healthy work-life balance through adaptable PTO.

Wellness Support: Employer-paid financial wellness programs and access to mental health resources.

Employee Referral Incentives: Rewarding you for helping us build a talented team.

Professional Development: Certification reimbursement programs to invest in your growth.

Bonus Opportunities: Celebrating milestones and achievements with performance-based bonuses.

Physical & Work Environment

The physical demands listed are those necessary for an employee to effectively fulfill the job's essential functions.

• Regularly required to sit, talk, hear, and use hands to touch, handle, or feel.
• Frequently required to: stand, walk, and reach with hands and arms.
• Occasionally required to: stoop, kneel, or crouch and lift and/or move up to 20 pounds.
• Specific vision abilities necessary include close vision.
• Noise level consistent with a collaborative classroom setting.
  
  

Ready to Make a Difference?

If you’re passionate about making a meaningful impact and shaping the future of education, we’d love to hear from you. Join us in redefining what’s possible for students everywhere.

Third-Party Agency & Recruiter Notice for Acceleration Academies

Agencies presenting candidates must have an active, nonexpired Master Services Agreement and be formally engaged by an Acceleration Academies Recruiter. Resumes submitted outside these terms will be considered the property of Acceleration Academies.

Equal Opportunity Employer

Acceleration Academies is committed to providing equal employment opportunities to all applicants and employees, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law.