What are the responsibilities and job description for the OFFICE ADMIN position at Academy Service Group?
We are looking for a highly organized, dependable, and proactive Administrative Coordinator to join our growing team.
This role is the backbone of daily operations. We need someone who can multitask, stay organized under pressure, and keep communication and documentation flowing throughout the day.
This is a fast-paced, in-person office position.
Responsibilities Include:
• Managing administrative and office support tasks
• Assisting management and operations teams with daily needs
• Organizing schedules, notes, reports, and internal documentation
• Following up with employees, technicians, customers, and vendors
• Answering calls and handling incoming communications professionally
• Updating systems, spreadsheets, and customer portals accurately
• Reviewing work orders, paperwork, and internal processes for completion
• Helping maintain organization across multiple departments
• Ensuring all information and communication is documented properly
What We’re Looking For:
• Strong organizational and multitasking skills
• Ability to prioritize and work efficiently in a high-volume environment
• Excellent computer and typing skills
• Professional communication skills via phone and email
• Detail oriented with strong follow through
• Someone who takes initiative and does not need constant supervision
• Ability to adapt quickly and handle multiple responsibilities at once
Ideal Candidate:
✔ Thrives in a fast-paced office
✔ Loves organization and structure
✔ Strong sense of urgency and accountability
✔ Can communicate confidently with staff and customers
✔ Understands the importance of accuracy and follow up
✔ Team player with a positive attitude and strong work ethic
If you are motivated, organized, and looking to grow with a rapidly expanding company, we’d love to hear from you.