What are the responsibilities and job description for the HR Associate - REMOTE position at AbriCare?
About AbriCare
AbriCare is a growing personal care services and home health startup delivering Medicaid-based and private pay services. We are building a best-in-class people operation from the ground up — and getting the fundamentals right (onboarding, payroll, data integrity) is critical to our success.
Position Summary
The HR Associate is a detail-oriented, process-driven HR professional responsible for supporting the HR department and delivering a seamless onboarding experience at AbriCare. This role owns the onboarding experience from offer acceptance through Day 1 readiness, manages payroll processing in Paylocity, ensures HRIS data accuracy, and supports benefits enrollment for new hires. The HR Associate works closely with the Director of HR Operations and serves as a key resource for HR policy, forms, and regulatory compliance support across the team.
Key Responsibilities
Onboarding & New Hire Administration
AbriCare is a growing personal care services and home health startup delivering Medicaid-based and private pay services. We are building a best-in-class people operation from the ground up — and getting the fundamentals right (onboarding, payroll, data integrity) is critical to our success.
Position Summary
The HR Associate is a detail-oriented, process-driven HR professional responsible for supporting the HR department and delivering a seamless onboarding experience at AbriCare. This role owns the onboarding experience from offer acceptance through Day 1 readiness, manages payroll processing in Paylocity, ensures HRIS data accuracy, and supports benefits enrollment for new hires. The HR Associate works closely with the Director of HR Operations and serves as a key resource for HR policy, forms, and regulatory compliance support across the team.
Key Responsibilities
Onboarding & New Hire Administration
- Manage end-to-end onboarding process for all new hires — caregivers and branch staff
- Execute and track background checks, I-9 verification, and other pre-employment requirements
- Collect, review, and organize all new hire forms and documentation for accuracy and completeness
- Serve as the primary point of contact for new hires during the onboarding process
- Process payroll for all employees (full-time, part-time, and variable hour caregivers) in Paylocity (both weekly and bi-weekly pay frequencies).
- Understand and apply federal and state payroll tax requirements; coordinate with payroll tax filings as needed
- Audit payroll registers prior to submission to identify and resolve discrepancies
- Support year-end payroll processes including W-2 preparation and reconciliation
- Maintain accurate and up-to-date employee files in Paylocity (personal info, job data, pay rates, benefits elections)
- Run standard and ad hoc HR reports from Paylocity to support leadership needs
- Identify and correct data entry errors proactively; maintain data hygiene standards
- Support system configuration updates and workflow improvements in Paylocity as directed
- Ensure accurate data entry for new hires, terminations, pay changes, and status updates in Paylocity
- Guide new hires through benefits enrollment during enrollment period(s)
- Track enrollment deadlines and follow up with employees on missing elections
- Coordinate with benefits broker and carriers on enrollment discrepancies or eligibility issues
- Support open enrollment administration annually
- Maintain and distribute HR forms, policy documents, and employee handbook updates
- Support the Director of HR Operations with regulatory compliance tasks (state labor law postings, I-9 audits, personnel file maintenance)
- Respond to employee inquiries on HR policies, payroll, and benefits with accuracy and professionalism
- Assist HR team with special projects, audits, and reporting as needed
- Minimum of 2 years of experience in an administrative role required; experience in HR, payroll, or people operations is strongly preferred. Candidates without direct HR experience will be considered if they have at least 2 years of administrative experience and a demonstrated interest in pursuing a career in Human Resources.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
- Demonstrated ability to provide clear, patient, and responsive support to employees, including those with limited technical proficiency
- Strong aptitude for learning new systems, with the ability to navigate and utilize technology efficiently; prior exposure to HR systems (HRIS) is a plus but not required
- High attention to detail and accuracy in data entry and record-keeping
- Strong sense of ownership and accountability with a proactive approach to work
- Ability to work independently in a remote environment while maintaining productivity and accountability
- Experience in home health, personal care, or healthcare services
- PHR, SHRM-CP, or FPC (Fundamental Payroll Certification) designation
- Associate's or Bachelor's degree in Human Resources, Business Administration, or related field — OR equivalent work experience
- Experience supporting benefits open enrollment
- Competitive base salary
- Medical, dental, vision benefits
- PTO paid holidays
- Opportunity to build HR infrastructure at a mission-driven startup