Human Resources Assistant

About the Role:
We are a leading organization in the health care sector seeking an experienced Human Resources Assistant to join our team. We are seeking someone with 1–2 years of licensed home health care experience to support our HR department in recruitment, onboarding, employee relations, and administrative tasks.  Location is in person at our Merrick, NY office.
Position Overview:
You will provide comprehensive support to the HR department, ensuring compliance with regulations and smooth execution of HR processes.
Key Responsibilities:
• Assist with recruitment and onboarding processes
• Maintain personnel files and HRIS records
• Prepare orientation materials and support new hire orientations
• Respond to employee inquiries and provide customer service
• Handle employment verifications and background checks
• Perform general administrative tasks (filing, scanning, correspondence)
• Ensure confidentiality and compliance with HR policies
• Conduct required on-boarding process for new hires (background checks; pre-employment physical; Home Care Registry Check) prior to start date
• Ensure that all new hire employee documents are completed and signed dated prior to start date
• Maintain and administer HHA training and in-service schedules
• Enter new hires into Home Care Registry; HHA Exchange. Submit W-4 and IT2104 Tax forms to Finance Department
• Create newly hired paraprofessional personnel files/medical files/I9 files/CHRC files
• Prepare employees ID badges
• Provide daily reports on HHA recruitment
• Assist with follow-up regarding Employment authorization
• Assist with scheduling employees for disciplinary hearings
• Assist HR Compliance Coordinator to contact HHA’s for missing documents; entering data/updates for in-services, medical reports, annual mandatory evaluations
• Assist with the completion of employment verification and request for job letters
• Inform supervisor of any issues or concerns
• Performs other duties as assigned by HR Manager or as required
Qualifications:
• High School Diploma required; Associate’s or HR coursework preferred
• 1–2 years of licensed home health care experience
• Strong organizational and communication skills
• Proficiency in Microsoft Office Suite
• Ability to maintain confidentiality and work with discretion
• Experience working with HHA Exchange software
• Experience working with ADP workforce Now
• Experience with DHS E-verify Software
• Experience with CHRC/REGISTRY Software
• Ability to maintain a safe working environment
Compensation & Benefits:
• Salary: $42,000–$45,000
• Paid Time Off, Sick Leave, Holidays
• Medical, Dental, Vision Insurance
• 401(k) Retirement Plan
• Voluntary benefits (life insurance, short-term disability)
Equal Opportunity Statement:
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law